Job Description – Front Desk Executive (Corporate Office)

Job Title: Front Desk Executive – Corporate Office Department: Administration / Corporate Services Experience: 2–5 years preferred

Key Responsibilities

- Front Desk & Reception Management: Manage the corporate office reception, handle incoming calls, emails, and general enquiries professionally.
- Visitor Management: Welcome guests, clients, vendors, candidates, and senior management visitors; maintain visitor registers and coordinate appointments.
- Travel & Hotel Booking: Arrange flight and train tickets, hotel reservations, cab bookings, and other travel logistics for management and employees.
- Office Administration: Oversee day-to-day office administration, stationery inventory, pantry coordination, housekeeping, and maintenance follow-ups.
- Meeting & Conference Coordination: Schedule meetings, reserve conference rooms, prepare meeting arrangements, and coordinate refreshments.
- Communication & Correspondence: Handle incoming and outgoing courier services, document dispatch, emails, and office communications.
- Management Support: Coordinate appointments, calendars, and travel schedules for senior executives and management.
- Vendor Coordination: Liaise with travel agents, hotels, cab operators, housekeeping agencies, and office maintenance vendors.
- Records & Documentation:



Maintain visitor logs, travel records, booking details, invoices, and administrative files.
- Expense & Bill Management: Verify travel bills, hotel invoices, cab bills, and other administrative expenses before forwarding them for approval.
- Employee Support: Assist employees with travel arrangements, meeting logistics, office facilities, and general administrative requirements.
- Confidentiality & Professionalism: Maintain a skilled corporate image and ensure the confidentiality of management communications and visitor information.

Required Skills

- Excellent verbal and written communication skills.
- Good telephone etiquette and visitor-handling skills.
- Proficiency in MS Office, Outlook, Excel, and email correspondence.
- Experience with flight, hotel, and cab booking portals.
- Strong coordination, multitasking, and time-management skills.
- Professional grooming, a pleasant personality, and a customer-service mindset.
- Ability to coordinate with senior management and multiple departments.
- Knowledge of office administration, vendor management, and billing documentation.

Pay: ₹13,000.00 - ₹17,000.00 per month

Benefits:

- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Front Office Executive cum Admin (Coimbatore)
🏢 Cheran Allied Health and Science
📍 Coimbatore