About the Role

Optimum Infranet LLP (the India office of Optimum Technologies, Australia) is looking for an organised Admin Executive cum Scheduler to support our growing Zirakpur team.

Key Responsibilities:

- Build and publish the daily and weekly job schedule for each crew, grouped by suburb to cut travel time.
- Book appointments with building managers, strata and residents; confirm access, keys and parking 24 hours ahead.
- Send crews their run sheet each morning (Melbourne time): addresses, contacts, NTD counts, access notes.
- Reschedule same day when access fails, a crew is short, or the client changes priority.
- Keep the work order system (Colobbo) and schedule in sync with job status.

Crew coordination

- Be the first contact for crews during their shift by phone, WhatsApp and email.
- Track crew availability, leave and vehicle/tool allocation.
- Escalate safety incidents,



site issues and missed jobs to the Operations Manager straight away.

Job records

- Check each closed job has photos and artefacts uploaded by NTD and saved in the correct iCloud job folder.
- Chase crews for missing photos or notes the same day.
- Hand completed jobs to the BOQ & Billing team with a complete record.

Administration

- Manage the shared inbox, client and building manager correspondence.
- Prepare onboarding paperwork for current contractors and Indian staff (offer letters, handover forms).
- Track contractor compliance: ABN, insurances, licences, inductions, expiry dates.
- Maintain templates, contact lists and SOPs; send a daily end-of-shift report.

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Admin Executive Cum Scheduler (Australian Client) (Zirakpur)
🏢 Optimum Infranet
📍 Zirakpur