1. Dispatch planning with sales Get the daily and weekly dispatch plan from the Sales Coordinator and confirm what is ready, what is pending and expected dates. Check finished goods against the order for part number, quantity, revision and any customer-specific requirements before packing. Flag shortages, quality holds or delays to sales early, so customers can be informed in time. Keep sales updated on dispatch status, vehicle details and expected delivery dates. Page 1 of 5Job Description – Dispatch & Logistics Executive

2. Packing and preparing goods Pack small, urgent and critical orders personally; plan and supervise packers and loaders for bulk orders. Choose the right packing for each product (boxes, bags, pallets, stretch wrap, separators) to prevent damage, deformation and contamination. Count, weigh and label every package with customer name, part number, quantity, box number and PO reference. Follow any customer-specific packing or labelling instructions. Take photos of packed goods and loaded vehicles before dispatch for the record.

3. Outbound logistics Book the right mode for each shipment: transporters (full-truck and part-load), courier, local tempo, or freight forwarder/CHA for exports. Coordinate vehicle arrival, loading and timely departure. Track every shipment until delivery and follow up with transporters on delays. Collect and file LR (lorry receipt) copies and proof of delivery (POD). Share dispatch details (LR number, vehicle, tracking link) with sales and the customer. For export orders, prepare goods and the packing list, and coordinate pickup and handover with the freight forwarder/CHA.

4. Inward material from vendors Receive incoming material and check it against the PO and vendor challan/invoice for item, quantity and visible condition. Weigh or count material on arrival and report shortages, excess or damage the same day.



Make the GRN / inward entry in the inward register or sheet. Hand material over to stores or QC as applicable and keep inward documents filed. 5. Job-work material Prepare job-work challans for material sent to job workers and record what went out. Track material lying with job workers and follow up on return dates. Receive job-work material back, check quantity and reconcile against the outward challan.

Job Description – Dispatch & Logistics Executive

6. Inventory and stock registers Maintain the raw material register: record every receipt and every issue to production, and keep running balances up to date. Maintain the finished goods register: record goods received from production and goods dispatched, and keep running balances up to date. Keep inventory records accurate and current so sales and production can rely on them for planning. Carry out periodic physical stock counts of raw material and finished goods, reconcile them with the registers, and report differences. Flag low raw material stock to the concerned person in time for reordering. Follow FIFO for raw material and finished goods; keep storage areas clean, labelled and organised. Track packaging material stock (boxes, pallets, wrap, tape, labels) and raise reorder requests before it runs out.

7. Customer returns and rejections Arrange return pickups for rejected or returned material in coordination with sales. Receive returns, check quantity and condition, and record them. Hand returns to QC/production and keep the return log updated.

8. Documentation and records Prepare delivery challans and job-work challans. Prepare packing lists and labels; maintain LR and POD records. Maintain the dispatch tracker, inward register and returns log in Excel / Google Sheets. Communicate with customers, transporters and vendors over WhatsApp and email, and keep key confirmations on record.

Pay: ₹11,000.00 - ₹30,000.00 per month

Advantages:

- Food provided

Work Location: In person

📌 Dispatch & Logistics Executive (Pune)
🏢 Ema Rubber Industries Pune
📍 Pune