Job Description – Admin Executive

Job Title: Admin Executive
Location: Ahmedabad, Gujarat
Experience: 2–3 Years
Employment Type: Full time

About the Role

We are looking for a proactive and organized Admin Executive to manage day-to-day administrative operations, workforce coordination, housekeeping, vendor/contract management, and compliance with applicable government norms. The ideal candidate should have hands-on experience managing workers and support staff and be comfortable coordinating with contractors, vendors, and government authorities.

Key Responsibilities

- Manage day-to-day administrative activities and ensure smooth functioning of the facility/office.
- Supervise and coordinate workers, housekeeping staff, security personnel, and other support staff.
- Maintain attendance, shift schedules, manpower records, and related administrative documentation.
- Manage housekeeping operations, cleanliness, hygiene, and facility maintenance.
- Coordinate with contractors and vendors for manpower, housekeeping, maintenance, and other services.
- Handle contract management, including documentation, renewals, service agreements, and contractor coordination.
- Ensure contractors and workers comply with company policies, safety requirements, and applicable statutory norms.
- Maintain records and documentation related to workers, contractors, licenses, registrations, and compliance.
- Coordinate and support compliance with government rules, regulations, and statutory requirements applicable to administrative and facility operations.
- Liaise with government departments/authorities whenever required for inspections, documentation, licenses, and compliance matters.
- Monitor contractor bills,



service invoices, and supporting documents for accuracy and timely processing.
- Coordinate facility maintenance, repairs, utilities, housekeeping supplies, and other administrative requirements.
- Ensure proper implementation of workplace safety, hygiene, and administrative policies.
- Prepare regular reports related to manpower, attendance, housekeeping, contractors, expenses, and administrative activities.
- Handle any other administrative responsibilities assigned by the management.

Desired Skills & Qualifications

- Graduate in any discipline; a degree/diploma in Business Administration, HR, Facility Management, or a related field will be an advantage.
- 2–3 years of experience in administration, facility management, factory/plant administration, or a similar role.
- Hands-on experience in worker and manpower management.
- Experience managing housekeeping and support staff.
- Good understanding of contractor management and contract documentation.
- Knowledge of applicable government rules, statutory requirements, labour-related norms, and compliance procedures.
- Strong coordination and vendor management skills.
- Good communication and interpersonal skills.
- Ability to maintain records and documentation accurately.
- Proficiency in MS Office/Excel.
- Ability to handle multiple responsibilities and work independently.
- Strong problem-solving and organizational skills.

Key Competencies

- Workforce & Contractor Management
- Housekeeping & Facility Management
- Contract Management
- Government & Statutory Compliance
- Vendor Coordination
- Documentation & Record Keeping
- Communication & Coordination
- Problem Solving
- Time Management

Work Location: In person

📌 Admin Executive (Ahmedabad)
🏢 Bankai Infotech
📍 Ahmedabad