Job Title: Personal Secretary

Employment Type: Full-time

Industry: [Insert Industry, e.g., Real Estate / Corporate / Media / Consulting]

Compensation: ₹25,000 – ₹75,000 per month (commensurate with experience and skill set)

Role Overview

We are seeking a confident, articulate, and highly organized Personal Secretary to provide high-level administrative, organizational, and secretarial support to senior management.

Serving as the central point of contact for internal and external stakeholders, the ideal candidate pairs sharp multitasking abilities with an executive-level presence, seamless communication skills, and absolute confidentiality.

Key Responsibilities

- Executive Calendar & Travel Management
- Proactively organize and maintain executive calendars, meetings, and appointment schedules.
- Plan and coordinate complex travel logistics, including flights, accommodation, and detailed itineraries.
- Client & Stakeholder Relations
- Serve as a poised, professional first point of contact for high-profile clients, business partners, and guests.
- Maintain relationship etiquette and ensure visitors receive an exceptional, professional reception.
- Communication & Correspondence
- Screen and prioritize incoming phone calls, inquiries, and emails.
- Draft, edit, and send clear, formal corporate correspondence and internal memos.
- Documentation & Presentation Support
- Prepare executive briefing documents, official letters, meeting materials, and polished presentation decks.
- Maintain clean, organized digital and physical record systems.
- Meeting Facilitation
- Coordinate board meetings, executive briefings, and conference calls.
- Prepare agendas in advance and accurately record minutes and follow-up action items.
- Office & Task Coordination




- Liaise cross-functionally across departments and coordinate with external vendors to keep day-to-day operations smooth.
- Manage ad-hoc executive assignments and prioritize competing deadlines efficiently.

Candidate Profile & Requirements

- Education: Bachelor’s degree in Business Administration, Communications, Commerce, or a related field preferred (minimum 10+2 / Higher Secondary completed).
- Experience: 0–3 years in administrative support, secretarial roles, front-office operations, or client-facing executive coordination. Motivated fresh graduates with exceptional interpersonal presence are encouraged to apply.
- Skilled Presence & Demeanor:
- Impeccable professional grooming and poise suitable for executive and client-facing settings.
- Confident, polished social demeanor with mature business etiquette.
- Key Skills:
- Exceptional spoken and written English communication skills; fluency in additional languages is a plus.
- Strong working proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
- High emotional intelligence, discretion, and strict commitment to non-disclosure and confidentiality.
- Demonstrated ability to prioritize tasks under tight deadlines without compromising detail.

Compensation & Benefits

- Salary: ₹25,000 – ₹75,000 per month (fixed + performance incentives negotiable based on credentials)
- Well-appointed corporate working environment
- Direct mentorship from senior leadership and clear career advancement pathways

How to Apply

Interested candidates should submit their updated CV (PDF format preferred) along with a brief introductory message via WhatsApp to +91 (phone hidden) with the heading:

Application: Personal Secretary - [Your Full Name]

(Shortlisted candidates will be contacted directly for a preliminary interaction.)

Job Types: Full-time, Fresher

Pay: ₹20,000.00 - ₹80,000.00 per month

Work Location: In person

📌 Personal Secretary (Kota)
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📍 Kota