Job Title: Executive Assistant

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support senior leadership in managing day-to-day operations, executive communications, and strategic priorities. In this role, you will serve as the primary point of contact for internal and external stakeholders, handling sensitive information with confidentiality, managing complex schedules, and ensuring seamless office and business operations.

Key Responsibilities

- Calendar & Schedule Management:
- Manage executive calendars, including scheduling meetings, calls, conferences, and internal/external appointments.
- Prioritize meeting requests, resolve scheduling conflicts, and prepare meeting agendas, background materials, and briefings in advance.
- Communication & Stakeholder Management:
- Serve as the official gatekeeper and liaison between executive leadership, team members, external clients, vendors, and partners.
- Draft, review, and format correspondence, emails, reports, presentations, and official documentation.
- Handle confidential business and personal information with utmost discretion and professionalism.
- Travel & Expense Coordination:
- Coordinate end-to-end domestic and international travel arrangements, including flight bookings, hotel accommodations, visa processing, and local transport itineraries.
- Track, prepare, and submit monthly expense reports, invoices,



and reimbursement requests accurately.
- Meeting Coordination & Project Support:
- Organize executive and board meetings, record concise minutes of meeting (MOM), and track follow-up action items to completion.
- Assist leadership with special administrative projects, research, and cross-departmental initiatives as needed.
- Office Operations & Workflow Support:
- Maintain digital filing systems, database records, and critical contract repository.
- Oversee general administrative workflows to optimize daily executive office functionality.

Required Qualifications & Skills

- Experience: 2–5+ years of proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant supporting C-suite or senior directors.
- Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
- Familiarity with video conferencing platforms (Zoom, MS Teams, Google Meet) and digital task/calendar tools.
- Soft Skills:
- Exceptional written and verbal communication skills.
- Robust organizational and time-management skills with the ability to multitask and prioritize under tight deadlines.
- High emotional intelligence, discretion, and problem-solving agility.
- Education: Bachelor’s degree in Business Administration, Communications, Arts, or a related field.

Work Location: In person

📌 Executive Assistant to CEO (Goregaon)
🏢 Medispec (I
📍 Goregaon