JOB DESCRIPTIONTender Executive

Department: Sales / Tender
Designation: Tender Executive
Location: Thane, Maharashtra
Experience: 1–3 Years
Employment Type: Full time
Qualification: Graduate / Diploma / B.E. / B.Tech in Engineering, Commerce, Business Administration, or a related field

Job Summary

We are looking for a detail-oriented and organized Tender Executive to manage the complete tendering process, including identifying suitable tenders, preparing tender documents, submitting bids, coordinating with internal departments, and ensuring timely compliance with tender requirements.

Key Responsibilities

- Search and identify relevant government and private tenders through various tender portals.
- Review tender documents, eligibility criteria, technical specifications, commercial terms, and submission requirements.
- Prepare and compile complete tender documentation as per tender requirements.
- Coordinate with Sales, Technical, Finance, Purchase, and Management teams for tender preparation.
- Prepare technical and commercial bid documents, quotations, compliance sheets, and supporting documents.
- Ensure timely submission of tenders before the deadline.
- Prepare and maintain tender trackers, submission records, and tender status reports.
- Handle EMD, Tender Fees, Security Deposits, Performance Bank Guarantees, and other tender-related documentation.
- Coordinate with banks/finance teams for tender-related payments and guarantees.
- Ensure all required certificates, declarations, authorizations, registrations, and company documents are updated and available.
- Monitor tender corrigendums, amendments, clarifications, and deadline extensions.
- Prepare pre-bid queries and coordinate with the concerned team for technical clarifications.
- Follow up on tender results, purchase orders, work orders,



and contract-related documentation.
- Maintain proper records of submitted, awarded, rejected, and ongoing tenders.
- Coordinate with the sales team for post-tender activities and order processing.
- Ensure compliance with all tender terms, conditions, and submission guidelines.
- Support management in preparing tender-related MIS and performance reports.

Required Skills

- Good knowledge of the tendering and bidding process.
- Experience with government/private tender portals such as GeM, CPPP, e-Tendering portals, etc.
- Strong documentation and coordination skills.
- Good knowledge of MS Excel, MS Word, and PDF documentation.
- Ability to read and understand technical and commercial tender documents.
- Strong attention to detail and accuracy.
- Good written and verbal communication skills.
- Good follow-up and time-management skills.
- Ability to work under strict deadlines.
- Strong organizational and record-maintenance skills.

Preferred Experience

- Experience in engineering, manufacturing, instrumentation, automation, electrical, mechanical, or industrial products will be preferred.
- Candidates with experience handling GeM and government tenders will have an advantage.
- Knowledge of preparing technical compliance statements and commercial bid documents will be preferred.

Key Performance Indicators (KPIs)

- Number of relevant tenders identified.
- Timely and accurate tender submissions.
- Tender compliance and documentation accuracy.
- Tender participation and qualification rate.
- Order conversion / tender success rate.
- Timely submission of EMD, BG, and other required documents.
- Proper maintenance of tender records and trackers.
- Effective coordination with internal departments.

Pay: ₹10,000.00 - ₹33,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Tender Executive (Mumbra)
🏢 BURAK METERING PRIVATE
📍 Mumbra