• Greet and welcome clients as soon as they arrive at the office, ensuring they feel comfortable and valued

• Direct clients to the appropriate lawyer or office within the firm

• Answer, screen, and forward incoming phone calls while providing basic information when needed

• Maintain office security by following safety procedures and controlling access via the reception desk

• Receive, sort, and distribute daily mail and deliveries

• Schedule and confirm appointments, manage calendar for attorneys

• Ensure the reception area and all common areas are tidy and presentable, with all necessary stationery and material

• Perform administrative tasks, such as filing, photocopying, transcribing, and faxing

• Process client payments and maintain financial records

• Assist with legal document preparation as required

• Order office supplies and keep inventory of stock

Requirements




• Proven experience in a receptionist or administrative support role, preferably within a professional services environment.

• Solid communication skills with the ability to interact professionally with diverse clients and staff.

• Proficiency in office management tasks, including calendar scheduling, data entry, and document preparation.

• Excellent organizational abilities with a keen attention to detail and the capacity to manage multiple priorities.

• Familiarity with standard office equipment and software, including filing systems and communication tools.

• A commitment to maintaining confidentiality and adhering to security procedures.

• The ability to work independently and collaboratively within a fast-paced legal setting.

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