Role & responsibilities

Location Kandivali

US Shift

Job Responsibilities

• Handle end-to-end Air Export Coordination activities from booking to flight departure.

• Coordinate with customers for shipment bookings, cargo readiness, pickup

requirements, and documentation.

• Coordinate with airlines, GSA, co-loaders, overseas agents, transporters, customs

brokers, and internal teams.

• Check airline schedules, flight availability, cut-off times, ETD, ETA, routing, and

transit time.

• Arrange and coordinate cargo pickup from customers or suppliers.

• Coordinate with the customs clearance team for timely export customs clearance and

documentation.

• Ensure cargo reaches the airline/CFS/terminal within the required cut-off time.

• Prepare and verify HAWB, MAWB, shipping instructions, invoices, packing lists, and

other export documents.

• Coordinate with airlines for booking confirmation, space availability, cargo

acceptance, and flight details.

• Track shipment status and provide regular updates to customers and overseas

agents.

• Follow up on customs clearance, cargo handover, screening, weighing, and airline

acceptance.

• Coordinate with the documentation team for timely submission of required

documents.

• Handle amendments, shipment changes, delays, rollovers, and other operational

issues.





• Coordinate with overseas agents regarding pre-alerts and shipment documentation.

• Coordinate with accounts and operations teams for shipment-related billing and

documentation requirements.

• Maintain accurate shipment records and update internal systems regularly.

• Prepare daily/weekly shipment status reports as required.

• Ensure smooth coordination between customers, airlines, customs internal team ,

transporters, and overseas agents.

Candidate Profile

• Experience in Air Export Operations / Coordination / Freight Forwarding / Logistics.

• Good knowledge of air export procedures and shipment handling.

• Knowledge of HAWB, MAWB, airline booking, customs clearance, and cargo

handling.

• Experience dealing with airlines, GSA, co-loaders, transporters, customs brokers,

and overseas agents.

• Strong coordination, communication, and follow-up skills.

• Positive customer-handling and problem-solving abilities.

• Good knowledge of MS Excel and MS Office.

• Ability to manage multiple shipments and meet strict airline cut-off deadlines.

• Experience with an international freight forwarder or customs broker will be preferred.

Location: Kandivali

Position: Air Export Coordination Executive

Preferred candidate profile

📌 Air Export Coordination Executive (Mumbai)
🏢 ZODIAC HR CONSULTANTS
📍 Mumbai