Key Responsibilities:

1. Office Administration & Clerical Work:

- Handle routine office activities such as filing, photocopying, scanning, printing, and courier management.

- Maintain stationery stock, office supplies, and equipment records.

- Assist in preparation and maintenance of official records, registers, and documentation.

- Support management in scheduling meetings, preparing minutes, and maintaining follow-ups.

2. Sales Support & Coordination:

- Coordinate with sales team and customers for quotations, orders, dispatch status, and follow-ups.

- Prepare Proforma Invoices, Quotations, Sales Orders, and Delivery Challans.

- Maintain and update customer database, enquiry logs, and sales trackers.

- Follow up on pending quotations, purchase orders, and payment status.

- Coordinate with the dispatch/logistics team for timely delivery of goods.

3. Communication & Correspondence:

- Handle incoming and outgoing emails, phone calls, and courier communications.

- Draft and type official letters, emails, and reports as per management requirements.

- Liaise with vendors, clients, and inter-departmental teams for coordination.

4.



Documentation & Record Keeping:

- Maintain records related to sales, purchase, dispatch, and office expenses.

- Assist in data entry, invoice filing, and maintaining hard/soft copies of documents.

- Support accounts and finance team in maintaining vouchers, bills, and receipts.

5. Support to Management & Departments:

- Provide administrative assistance to senior management in day-to-day tasks.

- Assist HR in maintaining attendance records, leave registers, and personnel files.

- Help logistics in preparing transport documents and tracking dispatches.

- Coordinate with quality or production departments for sample dispatches or documentation when needed.

6. Office Maintenance & Visitor Handling:

- Maintain a clean and organized office workplace.

- Manage visitor entry, calls, and basic hospitality (tea, water, etc.).

- Ensure proper coordination with housekeeping and security staff.

Qualifications & Experience:

- Education: Graduate in any discipline (B.Com / B.A / BBA preferred).

📌 Office Assistant (Vadodara)
🏢 Asoj Soft Caps
📍 Vadodara