Role & responsibilities :

Key Responsibilities:

1. Dispatch Operations Management

- Plan and execute daily dispatch schedules based on sales orders and production output.
- Ensure timely loading and dispatch of particle boards as per delivery timelines.
- Coordinate with production, warehouse, and sales teams to align dispatch priorities.
- Monitor vehicle availability and optimize transport utilization.

2. Documentation & Compliance

- Prepare and verify dispatch documents such as invoices, e-way bills, delivery challans, LR copies, and transport permits.
- Ensure compliance with GST, transport regulations, and company policies.
- Maintain accurate dispatch records in ERP systems.

3. Logistics & Transportation Coordination

- Liaise with transporters for vehicle placement and freight negotiation.
- Track shipments and ensure on-time delivery.
- Resolve transit-related issues, delays, or damages.

4. Inventory & Warehouse Coordination

- Coordinate with warehouse team for proper stacking, labeling, and loading of particle boards.
- Ensure FIFO compliance where applicable.
- Conduct regular stock reconciliation with inventory team.

5. Team Supervision





- Supervise loading staff and dispatch assistants.
- Ensure adherence to safety standards during loading/unloading.
- Train team members on dispatch procedures and documentation.

6. Reporting & MIS

- Prepare daily/weekly/monthly dispatch reports.
- Track KPIs such as on-time dispatch, freight cost, delivery lead time, and damage rate.
- Maintain transporter performance records.

Key Skills & Competencies:

- Solid knowledge of logistics and transportation management.
- Familiarity with ERP systems (SAP/Oracle/Tally).
- Understanding of GST documentation and e-way bill process.
- Good coordination and communication skills.
- Ability to work under pressure and manage tight dispatch schedules.
- Problem-solving and negotiation skills

Safety Measures:

- Conduct toolbox talks / shift briefings
- Issue and Verify PPE compliance
- Enforce SOP / LOTO / Permit to Work
- Report incidents / near misses promptly and Support incident investigations
- Ensure only trained / authorized persons operate equipment
- Escalate unresolved unsafe conditions, near miss hazards to Line Manager

📌 Dispatch Executive (Chennai)
🏢 CENTURYPLY
📍 Chennai