About Company

ShramIN Talent is a staffing and workforce solutions company specializing in providing reliable manpower and payroll services to businesses across India.
We primarily focus on blue-collar and front line workforce staffing, helping organizations meet their manpower requirements efficiently.
Our services cover end-to-end manpower management, recruitment, on boarding, payroll, and workforce support.
Currently, we have a robust workforce of 3,000+ manpower working across various locations and industries.
We are committed to connecting the right people with the right opportunities while helping businesses build a productive and dependable workforce.

Role & responsibilities

Candidate Coordination and Joining Follow-up

- Connect with selected candidates and explain joining requirements, employment terms, required documents, and onboarding steps.

- Follow up regularly for document submission, offer acceptance, and joining confirmation.

- Communicate reporting location, joining date, supervisor details, and deployment instructions.

- Track pending cases, joining delays, and dropouts; escalate issues promptly to recruitment and operations teams.

- Guide candidates through digital onboarding, particularly those who need assistance with forms or document uploads.

2. Document Collection and Verification

- Collect identity and address proofs, PAN, bank details, photographs, educational certificates, experience documents, and other documents required for the role or client.

- Collect existing UAN and ESIC details, nominee information, and dependent details wherever applicable.

- Check documents for completeness, legibility, validity, and consistency across employee records.

- Verify names, date of birth, bank account details, and other critical information; resolve discrepancies before onboarding closure.

- Coordinate background verification, reference checks, or medical fitness checks where required.

- Maintain a document checklist and follow up on missing or rejected documents.

3. Offer and Appointment Letters

- Generate offer letters and appointment letters using approved templates and authorised salary structures.

- Ensure accuracy of employee details, designation, work location, joining date, compensation, employment tenure, and applicable terms.

- Obtain necessary approvals before issuing letters.





- Follow up for signed acceptance and retain acknowledged copies.

- Prepare revised letters or deployment communications after receiving the required approvals.

4. Joining Formalities and Employee Master Creation

- Complete joining forms, employee declarations, nominations, policy acknowledgements, and other required onboarding forms.

- Create employee codes and update employee details in HRMS, payroll systems, and onboarding trackers.

- Ensure correct mapping of employees to clients, projects, locations, reporting managers, and payroll entities.

- Coordinate attendance registration and communicate payroll cut-off requirements.

- Share verified employee data with payroll and compliance teams within agreed timelines.

5. Employee ID Cards

- Collect and verify photographs and employee details for ID card creation.

- Coordinate printing or digital issuance, dispatch, and delivery of employee ID cards.

- Track acknowledgement of receipt and manage corrections or replacements.

- Coordinate client access cards wherever required.

6. PF, ESIC, and Insurance Enrolment

- Coordinate applicable Provident Fund (PF) and Employees State Insurance (ESIC) enrolment with the compliance team.

- Verify existing UAN and ESIC insurance numbers and flag discrepancies or potential duplicate registrations.

- Support completion of required declarations, nominations, KYC, and dependent information.

- Coordinate enrolment under Group Mediclaim (GMC) and Group Personal Accident (GPA) policies, as applicable.

- Submit accurate employee and dependent data to the authorised team, insurer, or broker within prescribed timelines.

- Track enrolment completion, policy coverage effective dates, and pending cases.

- Share available enrolment confirmations, insurance cards, and benefit information with employees.

- Coordinate corrections, additions, and deletions arising from changes in employee status.

7. Record Keeping and Data Confidentiality





- Maintain complete digital employee files and physical records wherever required.

- Store signed letters, joining documents, verification records, statutory forms, insurance records, and ID card acknowledgements systematically.

- Maintain version control and update records when employee details change.

- Ensure employee information is shared only with authorised stakeholders.

- Support internal audits, client audits, and compliance reviews by retrieving accurate records promptly.

8. Reporting and Coordination

- Maintain daily onboarding trackers showing selected candidates, documents pending, letters issued, joining status, and enrolment completion.

- Share regular reports on onboarding turnaround time, pending cases, joining conversion, and documentation accuracy.

- Coordinate with recruitment, client HR, operations, payroll, compliance, and insurance teams to close onboarding cases.

- Escalate unresolved documentation, approval, or enrolment issues before they affect joining, payroll, or benefit coverage.

Qualifications and Skills

- Graduate in any discipline; HR qualification preferred.

- Experience in employee onboarding or HR operations; staffing industry experience preferred.

- Working knowledge of PF, ESIC, GMC, and GPA onboarding processes.

- Proficiency in MS Excel, Google Sheets, email, and HRMS tools.

- Strong attention to detail and ability to manage high volumes of employee records.

- Good communication and follow-up skills in Hindi and English; regional-language skills are an advantage.

- Ability to explain onboarding requirements clearly to blue- and grey-collar employees.

- Strong coordination skills, confidentiality, and ownership of pending tasks.

Key Performance Indicators

- Onboarding completion within agreed turnaround times.

- Percentage of employee files complete before payroll cut-off.

- Accuracy of letters, employee master data, and enrolment submissions.

- Timely completion of applicable statutory and insurance enrolment.

- Timely issuance and delivery of employee ID cards.

- Reduction in pending documentation and unresolved onboarding cases.

- Audit readiness and completeness of employee records.

Note- Male Candidates will be prefered

Interested candidates can share their CV at [email protected]

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