Key Responsibilities

Payroll & Post-Payroll Operations

- Support the monthly payroll process by collating, validating, and processing payroll inputs including attendance, leave,

overtime, incentives, reimbursements, Full & Final Settlements (F&F;), and statutory deductions.

- Coordinate with the payroll vendor/internal team for timely payroll processing and resolution of payroll-related queries.
- Coordinate with Finance for funding arrangements and timely salary disbursement.
- Prepare payroll reconciliation reports, MIS reports, and other payroll-related data for review.
- Prepare and upload the monthly meal coupon (Pluxee) order file on the Pluxee portal for eligible employees, including

enrolments, additions, deletions, and modifications, ensuring accuracy and timely processing.

- Validate Payroll Journal Voucher (JV) reports and share with the respective stakeholder for accounting entries.
- Coordinate with Finance and payroll partners to facilitate timely payment of statutory challans including Provident Fund

(PF), Employee State Insurance (ESI), Qualified Tax (PT), Tax Deducted at Source (TDS), Labour Welfare Fund (LWF), and

other applicable statutory contributions.

- Maintain payroll records, statutory documents, and audit-related files in an organized and confidential manner.

HR Operations

• Execute employee lifecycle activities including confirmations, transfers, role change employee record maintenance, and

separation formalities.

• Prepare and issue employee letters such as confirmation, transfer, experience, relieving, and other HR-related

communications.

• Draft and issue show cause notices, warning letters, absconding notices, and termination letters based on approved

recommendations and established HR policies.

• Coordinate employee exit formalities and prepare exit documentation within defined timelines.





• Maintain employee personnel files and HR documentation in compliance with company requirements.

• Update employee information in the HRMS/HRMIS on a regular basis to maintain accurate employee records.

• Conduct HRMS/Employee Self-Service (ESS) induction sessions for new employees and provide support on HRMS-related

queries.

HRMS Administration & Employee Benefits

• Perform regular employee master data updates in the HRMS and maintain data accuracy.

• Prepare monthly employee addition, deletion, and correction data for Group Health Insurance and coordinate with the

insurance provider for policy updates.

• Provide operational support in addressing employee queries related to payroll, insurance, benefits, HRMS, and HR

operational processes.

Statutory Compliance Support

• Coordinate with payroll partners, Finance, and external consultants to facilitate timely payroll related statutory filings and

payments.

• Maintain payroll related statutory records and documentation to support audits and compliance reviews.

• Assist in compiling information and documentation required for internal and external audits.

Vendor Coordination & HR Administration

• Coordinate with internal stakeholders for raising Purchase Requisitions (PRs) and Purchase Orders (POs) for HR Operations related vendors.

• Verify and process monthly invoices received from HR Operations vendors for timely payment.

• Liaise with Finance and Procurement teams to facilitate timely processing of vendor payments.

• Maintain records of vendor invoices, agreements, and supporting documentation.

HR Reporting & MIS

• Prepare periodic HR reports and dashboards covering payroll, headcount, leave, attrition, statutory compliance, insurance,

and HR operational metrics.

• Generate HRMIS reports and provide data support for management reviews.

• Compile and analyze HR operational data to support reporting and decision-making.

📌 Dy Manager/Manager -HR(Payroll & Operations) (Mumbai)
🏢 Senvion
📍 Mumbai