– Marketing Executive (Events & Exhibitions)

Position Title: Marketing Executive

Department: Marketing & Business Development

Location: [Insert Location]

Reporting To: Marketing Manager / Executive Director

Role Overview The Marketing Executive will play a key role in business development, client interaction, event coordination, and tender submissions in the Events & Exhibitions sector. The role demands strong communication, organizational, and documentation skills with a clear understanding of event execution processes and government tender protocols.

Key Responsibilities

- Client Interaction & Relationship Management
- Engage with existing and prospective clients to understand requirements.
- Build long-term relationships and ensure client satisfaction.
- Present company credentials, design concepts, and proposals.
- Event Monitoring & Coordination
- Assist in planning, coordinating, and monitoring event execution.
- Ensure smooth coordination between clients, design teams, vendors, and site execution teams.
- Support onsite inspections and provide regular updates to management.
- Marketing & Business Development
- Prepare and maintain an Events Calendar for upcoming exhibitions, trade shows, and promotional opportunities.
- Identify and pursue new business leads and event participation opportunities.
- Design & BOQ Understanding
- Interpret event designs, layouts, and technical drawings.
- Understand Bill of Quantities (BOQ) to support accurate costing.
- Liaise with the design team to ensure client requirements are reflected in proposals.
- Proposal & Tender Preparation
- Prepare detailed quotes,



proposals, and cost estimates for clients.
- Compile and submit tender documents including technical and financial bids.
- Coordinate with internal departments to gather required documents for government agency tender submissions. Should be familiar with the GeM portal for submission of tenders
- Documentation & Compliance
- Maintain an updated repository of company documents (licenses, certifications, work orders, past performance records) required for tenders.
- Ensure compliance with submission deadlines and requirements.
- Market Research & Analysis
- Track industry trends, competitor activities, and upcoming opportunities.
- Provide insights for marketing strategies and pricing decisions.

Key Skills & Competencies

- Strong communication and presentation skills.
- Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with tender portals.
- Ability to understand designs, layouts, and BOQ.
- Good coordination, multitasking, and follow-up skills.
- Knowledge of government procurement and tendering processes (preferred).
- Negotiation and client relationship-building abilities.

Qualifications & Experience

- Bachelor’s degree in Marketing / Business Administration / Event Management or related field.
- 2–4 years of experience in Events, Exhibitions, or Marketing roles (freshers with strong aptitude may also be considered).
- Exposure to government tendering processes will be an added advantage

Job Type: Full time Pay: ₹20,000.00 - ₹25,000.00 per month

Language

- English (Preferred)

Work Location: In person

📌 Sr. Marketing Executive (Kochi)
🏢 Pavilions u0026 Interiors (India
📍 Kochi