Relevant Experience: 5+ years

Qualification: Graduate

Department: Administration / Travel & Operations

Reporting To: Senior Executive – Travel and Admin

About the Role

We are looking for an experienced Travel Executive to manage domestic and international travel arrangements for employees, management, and other business travelers. The role requires strong expertise in flight and hotel bookings, visa processing, travel documentation, and knowledge of international visa requirements, with a focus on securing cost-effective, convenient, and efficient travel options.

Key Responsibilities

- Manage end-to-end domestic and international flight bookings, ensuring the most economical and convenient options based on travel schedules and business requirements.
- Compare fares, routes, airlines, baggage allowances, cancellation/change policies, and travel timings to identify the most suitable options.
- Handle flight changes, cancellations, re-bookings, refunds, and other travel-related requirements.
- Coordinate hotel bookings in Singapore, Malaysia, Thailand, Australia, the US, and other business travel destinations, considering location, cost, convenience, and company requirements.
- Manage the visa application process for Singapore, Malaysia, Thailand, Australia, and the US, including documentation, application submission, appointments, follow-ups, and status tracking.
- Maintain up-to-date knowledge of visa rules, immigration requirements, documentation, validity periods, and applicable entry conditions for key travel destinations.
- Ensure travelers have the necessary visas, passports, supporting documents, invitation letters, travel insurance, and other required documentation before travel.
- Coordinate with employees, management, travel agencies, airlines, hotels, visa consultants, and other service providers to ensure smooth travel arrangements.
- Use and manage travel management portals for flight, hotel, and other travel bookings, including fare comparison, booking,



modifications, cancellations, and reporting.
- Maintain accurate records of flight bookings, hotel reservations, visa applications, travel documents, and related expenses.
- Monitor travel costs and identify opportunities for cost savings without compromising convenience or business requirements.
- Provide timely travel options and itineraries to travellers and ensure all arrangements are confirmed well in advance.
- Handle urgent and last-minute travel requirements efficiently.
- Support travel-related expense reconciliation and maintain appropriate documentation for audit and reporting purposes.
- Ensure compliance with the company's travel policies and approval processes.

Required Skills & Experience

- Graduate from a recognized university or institution.
- Minimum 5 years of relevant experience in corporate travel management, travel agency operations, or a similar role.
- Solid hands-on experience in domestic and international flight bookings.
- Proven ability to identify economical, efficient, and convenient travel options.
- Hands-on experience working with travel management portals / corporate travel booking platforms for flight and hotel bookings, modifications, cancellations, and related travel services.
- Good working knowledge of visa processing and visa norms for Singapore, Malaysia, Thailand, Australia, and the US.
- Experience in international hotel bookings and itinerary planning.
- Strong knowledge of airline fares, routes, baggage rules, cancellation/refund policies, and travel documentation.
- Experience with GDS, airline portals, hotel booking platforms, travel management portals, or travel-related ERP systems will be preferred.
- Strong coordination and communication skills.
- Excellent attention to detail, particularly in visa documentation and travel schedules.
- Ability to manage multiple travel requirements simultaneously and work under tight timelines.
- Good negotiation and vendor-management skills.
- Proficiency in MS Office / Excel and travel booking platforms.

📌 Snr. Executive - Travel & Admin (Chennai)
🏢 Marigold Aviation
📍 Chennai