– Hospital Purchase ExecutivePosition

Hospital Purchase Executive

Department

Purchase / Procurement

Reporting To

Purchase Manager / Hospital Administration / Management

Job Purpose To manage the hospital’s procurement activities efficiently and ensure timely availability of pharmaceuticals, medical consumables, surgical items, laboratory supplies, general stores, and other hospital requirements at the right quality and competitive cost.

Key Responsibilities

- Manage day-to-day purchase activities for pharmacy, medical consumables, surgical items, laboratory items, and general hospital requirements.
- Should be well-versed with pharmacy products, medicines, medical consumables, surgical items, brands, specifications, and applicable purchase practices.
- Receive and consolidate purchase requirements from Pharmacy, Nursing, OT, Laboratory, Radiology, Housekeeping, and other departments.
- Prepare and process Purchase Orders (POs) as per approved requirements.
- Obtain and compare quotations from multiple vendors and negotiate price, credit terms, delivery timelines, and other commercial terms.
- Identify and develop reliable pharmaceutical and medical equipment/consumable vendors.
- Maintain an updated vendor database, rate comparison sheets, approved vendor lists, and purchase records.
- Coordinate closely with the Pharmacy Department and Stores to monitor stock levels, fast-moving items, slow-moving items, and critical/essential items.
- Ensure timely procurement and avoid stock-outs, excess inventory, expiry, and unnecessary purchases.
- Verify MRP, purchase rates, discounts, GST, batch details, expiry dates, and other relevant details wherever applicable.




- Coordinate with vendors regarding delivery, shortages, replacements, quality issues, returns, and credit notes.
- Ensure purchases are made within the approved budget and hospital procurement policies.
- Maintain proper documentation of quotations, comparative statements, approvals, POs, invoices, and vendor correspondence.
- Coordinate with Finance/Accounts for invoice verification, payment-related queries, and reconciliation.
- Monitor vendor performance with respect to quality, price, delivery, service, and compliance.
- Support periodic rate contracts and annual purchase negotiations for commonly used medicines and consumables.
- Ensure procurement practices are aligned with hospital quality standards, NABH requirements, and internal policies.
- Prepare periodic purchase reports covering purchase value, savings, vendor performance, pending orders, critical items, and inventory-related concerns.
- Support internal and external audits by maintaining complete and accurate purchase documentation.
- Identify opportunities for cost reduction, standardization, alternate vendors, and process improvement.
- Perform any other procurement-related responsibilities assigned by the management.

Key Skills & Competencies
- Strong knowledge of pharmacy and hospital procurement.
- Good understanding of medicines,



surgical consumables, medical supplies, laboratory consumables, and hospital requirements.
- Strong vendor negotiation and commercial skills.
- Good knowledge of purchase processes, quotation comparison, PO processing, and inventory coordination.
- Strong analytical and numerical ability.
- Valuable knowledge of MS Excel and hospital/ERP purchase software.
- Good communication and vendor-management skills.
- Ability to work under pressure and manage urgent/critical hospital requirements.
- Strong attention to detail and documentation.
- Understanding of GST, invoicing, and basic commercial terms.
- Knowledge of NABH-related documentation and procurement requirements will be an advantage.

Qualification & Experience
- Graduate in any discipline; B.Pharm / D.Pharm / BBA / B.Com / Supply Chain or relevant qualification preferred.
- 2–5 years of experience in hospital purchase/procurement, preferably with strong exposure to pharmacy procurement and medical consumables.
- Experience in a hospital, oncology centre, multispecialty hospital, or healthcare organization will be preferred.

Key Performance Indicators (KPIs)
- Timely availability of medicines and critical consumables.
- Purchase cost optimization and negotiated savings.
- Reduction in stock-outs and emergency purchases.
- Vendor performance and delivery adherence.
- Purchase order processing TAT.
- Inventory/expiry control.
- Compliance with approved procurement processes.
- Accuracy and completeness of purchase documentation.

Pay: ₹18,000.00 - ₹22,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Purchase Executive (Pharmacy Purchase) (Kolhapur)
🏢 Kolhapur Cancer Centre
📍 Kolhapur