JOB PROFILE

Purchase Executive

Procurement / Purchase

Department:

Reports To:

Purchase Manager / Procurement Head

Pune

Location:

Full-time

Employment Type:

Job Purpose To manage the procurement of materials, goods, and services required by the organization, ensuring timely delivery, cost-effectiveness, and quality compliance while maintaining strong vendor relationships.

Key Responsibilities

1. Vendor Management

Identify, evaluate, and onboard new vendors/suppliers

Negotiate pricing, terms, and contracts with vendors

Maintain and update vendor database and performance records

2. Procurement Process

Raise and process purchase orders (POs) based on requisitions

Ensure timely follow-up for order confirmation and delivery schedules

Coordinate with vendors for phase-wise / scheduled deliveries

3. Cost & Budget Control

Compare quotations and select cost-effective options without compromising quality

Monitor purchase budgets and highlight cost-saving opportunities

Track price trends and market conditions

4. Quality & Compliance

Ensure procured materials meet specified quality standards

Coordinate with QC/QA teams for inspection and approval

Ensure compliance with company policies and statutory requirements (GST, contracts, etc.)

5. Documentation & Reporting





Maintain accurate records of POs, invoices, and delivery challans

Prepare MIS reports on purchase status, pending orders, and vendor performance

Reconcile vendor accounts with the finance/accounts team

6. Coordination

Liaise with stores, production, and finance departments for material requirements

Resolve discrepancies related to delivery, quality, or billing

Follow up on pending payments and vendor queries

Key Skills Required

Strong negotiation and vendor management skills

Positive knowledge of procurement processes and supply chain

Proficiency in MS Excel, ERP/SAP systems

Analytical and cost-comparison skills

Strong communication and coordination abilities

Attention to detail and organizational skills

Qualifications

Bachelor's degree in Business Administration, Supply Chain Management, Commerce, or related field

MBA / PG Diploma in Materials Management (preferred, not mandatory)

Experience

2-5 years of experience in purchase/procurement (adjust based on seniority)

Key Performance Indicators (KPIs)

On-time delivery rate

Cost savings achieved

Vendor compliance and quality rejection rate

Purchase order accuracy and turnaround time

📌 Purchase Executive (Pune)
🏢 BVG India
📍 Pune