Role Overview

Sumip Composites Private Limited is looking for a detail-oriented and proactive Proposal Executive to support our business development and sales functions through accurate, competitive, and timely techno-commercial proposals.

The Proposal Executive will be responsible for managing the proposal process from the receipt of a customer enquiry or RFQ through preparation, internal coordination, submission, revision, and follow-up.

The role requires strong coordination across departments, commercial awareness, attention to detail, and the ability to understand customer requirements and translate them into well-structured proposals.

The ideal candidate should be comfortable working in a fast-paced B2B manufacturing environment where multiple enquiries and proposals may need to be managed simultaneously.

Key Responsibilities1. Enquiry & RFQ Management

- Review customer enquiries, RFQs, tender documents, BOQs, specifications, and other relevant documents.
- Understand the customer's technical, commercial, documentation, and delivery requirements.
- Identify missing information or clarifications required before proposal preparation.
- Coordinate with the Sales team or customer-facing teams to obtain necessary inputs.
- Maintain systematic records of incoming enquiries and their current status.

1. Techno-Commercial Proposal Preparation

- Prepare accurate and professional techno-commercial proposals, quotations, and commercial offers based on customer requirements.
- Ensure that product specifications, quantities, pricing, taxes, delivery terms, payment terms, validity, freight, and other commercial conditions are accurately incorporated.
- Prepare revised quotations and proposals based on customer feedback or changes in requirements.
- Ensure that all proposals follow the company's approved formats, commercial policies, and documentation standards.
- Review proposals thoroughly before submission to minimize technical, pricing, and documentation errors.

1. Internal Coordination

- Coordinate closely with Sales, Design, Production, Purchase, Planning, Quality, Finance, and other relevant departments to collect the inputs required for proposal preparation.
- Obtain technical specifications, drawings, costing inputs, manufacturing feasibility, lead times, and commercial approvals wherever required.
- Follow up internally to ensure that pending inputs do not delay proposal submissions.




- Act as a central coordination point between commercial and technical teams during the proposal stage.

1. Costing & Commercial Support

- Assist in preparing preliminary costing, price comparisons, and commercial calculations.
- Coordinate for material, manufacturing, bought-out component, transportation, and other relevant costing inputs.
- Support the team in evaluating commercial terms before final proposal submission.
- Maintain strict confidentiality regarding pricing, margins, costing structures, and other sensitive commercial information.

1. Proposal Tracking & Follow-Up

- Maintain a structured tracker for all enquiries, quotations, revisions, and submitted proposals.
- Monitor proposal deadlines and ensure submissions are completed within committed timelines.
- Coordinate with the Sales and Business Development teams for follow-up on submitted proposals.
- Record customer feedback, technical clarifications, commercial negotiations, revisions, and final outcomes.
- Track proposal status from Enquiry → Proposal → Revision/Negotiation → Order/Lost for better visibility and reporting.

1. Tender & Bid Documentation

- Support the preparation of tender submissions, bid documents, technical compliance sheets, commercial documentation, and supporting documents.
- Ensure all mandatory documents are compiled and submitted according to tender requirements.
- Maintain proper records of tender submissions and subsequent clarifications or revisions.

1. Documentation & MIS

- Maintain organized digital and physical records of proposals, quotations, customer enquiries, revisions, approvals, and supporting documents.
- Maintain and regularly update customer and enquiry databases.
- Prepare periodic MIS reports covering enquiry volume, quotation status, pending proposals, conversions, and other relevant proposal metrics.
- Ensure proper version control for revised quotations and proposals.

Qualifications
- Bachelor's degree in Engineering, Commerce, Business Administration, or a related discipline .
- 1–3 years of experience in Proposal Management, Tendering, Estimation, Sales Coordination, Inside Sales, or a similar role.




- Previous experience in a B2B manufacturing, engineering, electrical, infrastructure, or industrial organization will be preferred.
- Fresh graduates with strong analytical ability, communication skills, and willingness to understand technical products may also be considered.

Required Skills
- Strong attention to detail and a high level of accuracy.
- Positive written and verbal communication skills in English.
- Strong coordination and interpersonal skills.
- Good numerical and analytical ability.
- Ability to understand technical specifications, BOQs, commercial terms, and customer documentation.
- Proficiency in Microsoft Excel, Word, and PowerPoint .
- Strong documentation and record-management skills.
- Ability to prioritize tasks and manage multiple enquiries simultaneously.
- Ability to work efficiently under deadlines and follow up proactively with multiple departments.
- Commercial awareness and ability to handle confidential pricing information responsibly.

Preferred Skills
- Experience preparing techno-commercial quotations for industrial products.
- Familiarity with RFQs, tenders, BOQs, technical datasheets, and commercial terms.
- Understanding of manufacturing processes or engineered products.
- Experience with ERP/CRM systems will be an added advantage.
- Exposure to GRP/FRP, electrical, mechanical, infrastructure, or related industrial products would be beneficial.

Key Performance Indicators (KPIs) Performance for this role will primarily be evaluated on:
- On-time Proposal Submission: Percentage of quotations and proposals submitted within committed timelines.
- Proposal Accuracy: Accuracy of pricing, quantities, specifications, commercial terms, and documentation.
- Turnaround Time: Efficiency in converting enquiries into complete proposals.
- Documentation Quality: Proper maintenance and traceability of quotations, revisions, approvals, and customer records.
- Internal Coordination: Effectiveness in obtaining timely inputs from Sales, Design, Production, Purchase, Finance, and other departments.
- Proposal Follow-Up: Timely tracking of submitted proposals, revisions, and customer feedback.
- Process Compliance: Adherence to company proposal formats, approval processes, pricing confidentiality, and documentation standards.
- Sales Support Effectiveness: Contribution towards improving proposal responsiveness and supporting enquiry-to-order conversion.

📌 Proposal Engineer (Ahmedabad)
🏢 Sumip Composites Private
📍 Ahmedabad