The Office Assistant will support the smooth day-to-day functioning of the Nashik office by managing office administration, facilities coordination, vendors, supplies, procurement, employee workplace support, documentation and operational logistics. This is a hands-on role requiring strong organization, follow-through, practical problem-solving and the ability to independently coordinate multiple office-related requirements.

Key Responsibilities

1. Office Administration &
- Facilities

- Manage day-to-day administrative activities and ensure the office remains clean, safe, organized and functional.

- Coordinate housekeeping, maintenance, internet, utilities, security and other office services.

- Coordinate repairs, maintenance requests and infrastructure-related requirements and follow through until closure.

- Maintain office supplies, stationery, consumables and basic office inventory; identify replenishment requirements and place orders.

1. Vendor &
- Service Provider Coordination

- Coordinate with office vendors and service providers for routine and ad-hoc requirements.

- Obtain quotations or relevant service information when required and coordinate service delivery.

- Follow up on pending vendor issues and ensure timely resolution of operational concerns.

- Maintain vendor-related records, documents and service information.

- Coordinate with Finance on invoices, supporting documents and payment follow-ups.

1. Employee &
- Workplace Support





- Serve as the first point of contact for employees for office and workplace-related requirements.

- Support joining arrangements such as workspace setup, access, materials and other office logistics.

- Coordinate meeting rooms, seating arrangements and common workplace requirements.

- Support office events, team gatherings and employee engagement activities.

- Help ensure a qualified, organized and employee-friendly in-office experience.

1. Administrative &
- Operational Coordination

- Maintain office records, documentation, trackers and administrative files.

- Support leadership and teams with scheduling, coordination and logistics as required.

- Assist with travel and accommodation arrangements when needed.

- Coordinate office-related procurement and follow up on pending operational requirements.

- Coordinate across People &
- Operations, Finance and other teams to close office-related requests.

1. Compliance, Safety &
- Workplace Readiness

- Maintain relevant office documentation and records.

- Support basic workplace safety, emergency preparedness and compliance-related requirements applicable to the office.

- Identify operational gaps proactively and coordinate corrective action.

1. General Office Support

- Handle routine correspondence, documentation and administrative follow-ups.

- Support visitors, meetings and general office coordination when required.

- Take ownership of day-to-day office issues and ensure timely closure rather than only escalating them.

📌 Office Assistant (Nashik)
🏢 Telehealth Innovations Foundation
📍 Nashik