Company: MetaCool

Location: Unit Office, JMD Megapolis, Sohna Road, Sector 48, Gurgaon, Haryana

Employment Type: Full-time, On-site

Experience Required: 4 – 5+ years of relevant corporate office administration experience

Compensation: ₹25,000 – ₹40,000 / month (negotiable based on candidate background, competence, and interview evaluation)

About the Role

MetaCool is seeking an experienced, proactive, and detail-oriented Office Administrator to manage daily administrative, facility, and workplace operations at our Gurgaon corporate office in JMD Megapolis.

The ideal candidate will act as the operational anchor of the office—ensuring seamless day-to-day coordination, managing vendor and facility contracts, supervising support staff, handling procurement, and supporting executive leadership with administrative tasks.

Key Responsibilities

1. Office & Facility Management

- Ensure day-to-day office readiness, high standards of cleanliness, hygiene, and maintenance across workstations, meeting rooms, and pantry areas.
- Coordinate with building management (JMD Megapolis facility/maintenance team) regarding building services, power backup, HVAC maintenance, parking passes, and visitor access protocols.
- Supervise housekeeping, security personnel, and pantry staff to maintain a professional, organized corporate workplace environment.

2. Vendor Management & Procurement

- Oversee inventory of stationery, pantry provisions, printing consumables, IT peripherals, and cleaning supplies.
- Identify reliable vendors, obtain competitive quotations, process purchase orders, verify delivery notes, and process invoices in coordination with accounts.
- Track monthly utility bills, vendor contracts, AMC renewals (printers, ACs, water purifiers), and lease-related documentation.

3. Front Desk, Reception & Guest Hospitality

- Welcome clients, partners, candidates,



and vendor representatives with courtesy and professionalism.
- Manage incoming phone calls, generic company correspondence, and official incoming/outgoing mail, courier dispatches, and dockets.
- Oversee boardroom/meeting room scheduling, presentation setups, and arrange hospitality/refreshments for executive meetings.

4. Administrative & Operational HR Support

- Maintain office attendance logs, access card systems, and visitor entry registries.
- Assist in onboarding documentation for new joiners (workstation setup, asset allocation, ID card coordination).
- Assist leadership and departmental heads with travel bookings, hotel reservations, local transit logistics, and petty cash management.
- Maintain organized physical and digital records of general administrative files, invoices, and compliance paperwork.

Candidate Profile & Requirements
- Experience: Minimum 4 to 5 years of hands-on experience in office administration, facility coordination, or corporate front-desk management.
- Education: Bachelor’s degree in any discipline (B.Com, BBA, BA, or equivalent).
- Communication Skills: Transparent spoken and written English and Hindi communication for effective vendor coordination and visitor hospitality.
- Technical Proficiency: Working knowledge of MS Office (Word, Excel, Outlook/Gmail) and basic office software.
- Traits: Strong problem-solving mindset, disciplined time management, trustworthiness, and ability to handle multiple tasks under minimal supervision.
- Location Preference: Candidates residing in Gurgaon or nearby locations with easy transit access to Sohna Road (JMD Megapolis) will be preferred.

Compensation & Benefits
- Monthly CTC: ₹25,000 to ₹40,000 per month (benchmarked to experience, previous salary track record, and interview performance).
- Work Schedule: Full-time on-site, Monday to Saturday (standard corporate office hours).
- Work Environment: Modern office setup within a premier commercial business park on Sohna Road, Gurgaon.

📌 Office Administrator (Gurugram)
🏢 MetaCool®
📍 Gurugram