Role & responsibilities

Job Title: Export Documentation & Filing Executive

Job Responsibilities

- Handle end-to-end Export Documentation & Filing activities for sea and air export shipments.
- Prepare, verify, and process export documentation required for customs clearance and shipment processing.
- Handle preparation and filing of Shipping Bills and ensure accurate submission of shipment details.
- Check and verify commercial invoices, packing lists, purchase orders, shipping instructions, and other supporting documents.
- Coordinate with customers to collect complete and accurate export documents.
- Coordinate with customs brokers, customs authorities, shipping lines, airlines, CFS/ICD, transporters, and internal operations teams.
- Verify HS codes, product descriptions, quantity, value, country of origin, and other shipment details.
- Ensure documentation is complete and accurate before customs filing.
- Coordinate with the customs clearance team for timely export customs clearance.
- Follow up on customs queries,assessment, examination, and pending documentation.
- Coordinate with shipping lines and airlines for booking details, cut-off times, and shipment documentation.
- Prepare and verify Bill of Lading (BL), Air Waybill (AWB), HBL, HAWB, and other shipment documents as applicable.
- Coordinate with customers and shipping lines for Shipping Instructions (SI) and Bill of Lading drafts.
- Ensure timely submission of documents to customs, shipping lines, airlines, and overseas agents.
- Coordinate for Let Export Order (LEO) and other customs clearance requirements.




- Prepare and send pre-alerts and shipment documents to overseas agents.
- Maintain proper records of Shipping Bills, supporting documents, and export clearance files.
- Handle documentation discrepancies and coordinate with relevant parties for corrections.
- Maintain accurate records for audits and future reference.
- Provide regular updates on documentation and clearance status to customers and management.

Mandatory Knowledge Candidates must have practical and hands-on knowledge of:
- Export documentation and customs filing procedures.
- Shipping Bill preparation and filing.
- Export customs clearance process.
- Commercial Invoice and Packing List verification.
- Bill of Lading (BL) / Air Waybill (AWB).
- HBL / HAWB documentation.
- Shipping Instructions (SI) and Bill of Lading draft verification.
- HS Code and basic classification understanding.
- Customs assessment, examination, and LEO process.
- Export documentation and shipment cut-off procedures.
- Coordination with shipping lines, airlines, CFS/ICD, customs brokers, customers, and overseas agents.
- MS Excel and basic documentation systems.

Candidate Profile
- Experience in Export Documentation / Customs Clearance / Freight Forwarding / Logistics.
- Experience with an international freight forwarder or customs broker will be preferred.
- Strong attention to detail and documentation accuracy.
- Valuable communication and coordination skills.
- Strong follow-up and problem-solving abilities.
- Ability to handle multiple shipments and meet strict customs and shipping line/airline deadlines.

Location: Kandivali

📌 Export Documentation Executive (Mumbai)
🏢 ZODIAC HR CONSULTANTS
📍 Mumbai