Executive Secretary to the Principal

Location: Chennai, Tamil Nadu

Employment Type: Full-time

Department: Principal’s Office / Administration

Experience: 2–5 years

Qualification: Any Graduate

Industry: CBSE School / Education

Job Summary

We are looking for a highly organized, professional and proactive Executive Secretary to the Principal to provide comprehensive administrative and secretarial support to the Principal.

The candidate will be responsible for managing the Principal’s office, coordinating meetings and communications, maintaining records, preparing reports and ensuring timely follow-up on instructions and action points. The role requires excellent communication skills, confidentiality, attention to detail and the ability to coordinate effectively with staff, parents, students and external stakeholders.

Key Responsibilities

- Provide day-to-day secretarial and administrative support to the Principal.
- Manage the Principal’s calendar, appointments, meetings and daily schedule.
- Coordinate and schedule meetings with staff, parents, students, vendors and external stakeholders.
- Receive and manage visitors to the Principal’s office professionally.
- Handle telephone calls, emails and correspondence addressed to the Principal.
- Draft letters, notices, circulars, emails, reports and other official communications as required.
- Prepare meeting agendas, minutes of meetings and follow-up action points.
- Maintain proper records and confidential documents of the Principal’s office.
- Coordinate with teachers, coordinators, department heads and administrative teams on instructions from the Principal.




- Follow up with concerned departments on tasks assigned by the Principal and ensure timely completion.
- Prepare daily/weekly updates, MIS reports and status reports for the Principal.
- Assist the Principal in preparing presentations, academic reports and management review documents.
- Coordinate parent meetings, staff meetings, workshops, school events and other activities involving the Principal.
- Maintain records of important decisions, approvals and pending action points.
- Assist in coordinating communication between the Principal and Management / HR / Administration / Accounts / Academic departments.
- Handle sensitive and confidential information with utmost discretion.
- Support the Principal during school inspections, audits, meetings and special events.
- Coordinate travel arrangements and other logistical requirements for the Principal when required.
- Ensure the Principal is adequately briefed with relevant documents and information before meetings.
- Monitor deadlines and provide timely reminders for important commitments and activities.
- Maintain a professional and organized Principal’s office.
- Perform other responsibilities assigned by the Principal or Management.

Key Skills & Competencies
- Excellent English communication and drafting skills.




- Strong verbal and written communication.
- Excellent coordination and follow-up skills.
- Robust organizational and time-management abilities.
- Valuable knowledge of MS Word, Excel and PowerPoint.
- Ability to prepare professional reports, presentations and correspondence.
- Strong interpersonal and relationship-management skills.
- Ability to handle multiple tasks and work under pressure.
- High level of confidentiality and discretion.
- Attention to detail and accuracy.
- Professional attitude and appearance.
- Proactive and responsible approach to work.
- Ability to interact professionally with parents, teachers, students and management.

Educational Qualification
- Any Graduate.
- Candidates with additional qualifications in Secretarial Practice, Business Administration or Management will be preferred.

Experience
- 2–5 years of experience as an Executive Secretary, Secretary to Principal, Executive Assistant, Administrative Coordinator or similar role.
- Experience in a CBSE school / educational institution will be an added advantage.

Preferred Candidate Profile The ideal candidate should be mature, well-organized, presentable, approachable and highly dependable, with the ability to maintain confidentiality and independently manage the day-to-day requirements of the Principal’s Office.

Key Competencies

Confidentiality | Communication | Coordination | Follow-up | Documentation | Time Management | Professionalism | Ownership | Attention to Detail

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Executive Secretary (Chennai)
🏢 Shraddha Children's Academy
📍 Chennai