Executive Assistant to the Managing Director

Swid Renewables Limited is seeking a highly organised and proactive qualified to support the Managing Director and ensure smooth coordination of priorities, communication and follow-ups across the business.

Role: Executive Assistant to the Managing Director

Location: Pune, Maharashtra

Company: Swid Renewables Limited

Key responsibilities

- Manage the Managing Director’s calendar, meetings, appointments and travel arrangements.
- Prepare meeting agendas, presentations, minutes and briefing notes.
- Track decisions, commitments and action items, and follow up with relevant teams to ensure timely completion.
- Coordinate communication between the Managing Director, internal departments, clients and business partners.
- Manage the Managing Director’s emails, WhatsApp messages and other official correspondence, ensuring timely responses, prioritisation and follow-up.
- Monitor incoming calls, messages and communication channels, escalating urgent or important matters as required.
- Organise confidential documents, reports and correspondence accurately and discreetly.
- Support management reviews, business meetings and special projects.
- Handle administrative priorities with professionalism and sound judgement.
- Compile,



organise and analyse business data and management information to support decision-making.
- Prepare MIS reports, dashboards and periodic performance updates using Excel and other relevant tools.
- Maintain accurate records, track key metrics and provide data-driven insights to the Managing Director.

What we’re looking for
- 3–5 years of experience as an Executive Assistant, Personal Assistant or in a similar coordination role.
- Excellent written and spoken English; Marathi and Hindi would be an advantage.
- Strong organisational, communication and follow-up skills.
- Proficiency in MS Office, particularly Outlook, Word, Excel and PowerPoint.
- Good knowledge of MIS reporting, data management and basic data analytics.
- Ability to work with spreadsheets, prepare dashboards and interpret business data.
- Ability to manage professional emails, WhatsApp communication and multiple communication channels with discretion and efficiency.
- Dependable and detail-oriented, with the ability to handle sensitive information and changing priorities.

If you are resourceful, professional and enjoy working closely with senior leadership, we’d like to hear from you.

📌 Executive Assistant to Managing Director (Pune)
🏢 Swid Renewables
📍 Pune