Executive Assistant to Managing Director

Company: Rostfrei Steels

Position: Executive Assistant to Managing Director (EA to MD)

Experience: 2 -5 Years

Employment Type: Full Time

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to the Managing Director to provide comprehensive administrative and executive support. The ideal candidate will be responsible for managing the MD's schedule, coordinating meetings, handling confidential information, preparing reports and presentations, and ensuring smooth coordination with internal teams and external stakeholders.

Key Responsibilities

- Manage and maintain the Managing Director's calendar, appointments, meetings, and travel schedules.
- Coordinate and schedule internal and external meetings with clients, vendors, senior management, and other stakeholders.
- Prepare meeting agendas, presentations, MIS reports, minutes of meetings, and follow-up action points.
- Act as the primary point of contact between the MD and internal/external stakeholders.
- Follow up with respective departments on tasks and action items assigned by the MD.
- Prepare and maintain confidential documents, correspondence, reports, and business records.
- Handle emails, calls, and other communication on behalf of the MD when required.




- Coordinate domestic and international travel arrangements, including tickets, accommodation, and itineraries.
- Assist the MD in tracking important business activities, deadlines, and follow-ups.
- Maintain proper filing and documentation of important company records.
- Support the MD in day-to-day administrative and business-related activities.
- Ensure confidentiality of sensitive business and management information.
- Coordinate with senior management and various departments to ensure timely execution of priorities.

Candidate Requirements

- Bachelor's degree in any discipline; MBA/PGDM will be an added advantage.
- 2-5 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role.
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Proficiency in MS Office, especially Excel, Word, and PowerPoint.
- Strong follow-up and coordination skills.
- Ability to handle confidential information with discretion.
- Good skilled etiquette and interpersonal skills.
- Ability to work independently, prioritize multiple tasks, and meet deadlines.
- Candidates with experience working closely with CXOs, MDs, Directors, or senior management will be preferred.

📌 Executive Assistant To Managing Director (Noida)
🏢 Rostfrei Steels
📍 Noida