Phone-alt

Envelope

Map-marker-alt

Search

- Home
- About
- Company Overview
- Leadership
- Milestones
- Certifications

- Products
- Solutions
- Media

- Social Media
- Blogs &
- Articles
- News &
- Events
- Testimonials
- Photo Gallery
- Video Gallery

- Careers

- Work with us
- Training and Development
- +91 (phone hidden)
- [email protected]

English▼ Afrikaans Albanian Amharic Arabic Armenian Azerbaijani Basque Belarusian Bengali Bosnian Bulgarian Catalan Cebuano Chichewa Chinese (Simplified) Chinese (Traditional) Corsican Croatian Czech Danish Dutch English Esperanto Estonian Filipino Finnish French Frisian Galician Georgian German Greek Gujarati Haitian Creole Hausa Hawaiian Hebrew Hindi Hmong Hungarian Icelandic Igbo Indonesian Irish Italian Japanese Javanese Kannada Kazakh Khmer Korean Kurdish (Kurmanji) Kyrgyz Lao Latin Latvian Lithuanian Luxembourgish Macedonian Malagasy Malay Malayalam Maltese Maori Marathi Mongolian Myanmar (Burmese) Nepali Norwegian Pashto Persian Polish Portuguese Punjabi Romanian Russian Samoan Scottish Gaelic Serbian Sesotho Shona Sindhi Sinhala Slovak Slovenian Somali Spanish Sundanese Swahili Swedish Tajik Tamil Telugu Thai Turkish Ukrainian Urdu Uzbek Vietnamese Welsh Xhosa Yiddish Yoruba Zulu

Facebook-f X-twitter Linkedin-in Instagram Youtube

- Home
- About
- Company Overview
- Leadership
- Milestones
- Certifications

- Products
- Solutions
- Media

- Social Media
- Blogs &
- Articles
- News &
- Events
- Testimonials
- Photo Gallery
- Video Gallery

- Careers

- Work with us
- Training and Development

- Home
- About
- Company Overview
- Leadership
- Milestones
- Certifications

- Products
- Solutions
- Media

- Social Media
- Blogs &

- Articles
- News &
- Events
- Testimonials
- Photo Gallery
- Video Gallery

- Careers

- Work with us
- Training and Development

Search

Contact Us

- Home
- About
- Company Overview
- Leadership
- Milestones
- Certifications

- Products
- Solutions
- Media

- Social Media
- Blogs &
- Articles
- News &
- Events
- Testimonials
- Photo Gallery
- Video Gallery

- Careers

- Work with us
- Training and Development

- Home
- About
- Company Overview
- Leadership
- Milestones
- Certifications

- Products
- Solutions
- Media

- Social Media
- Blogs &

- Articles
- News &
- Events
- Testimonials
- Photo Gallery
- Video Gallery

- Careers

- Work with us
- Training and Development

Search

Contact Us

Executive Assistant

Executive Assistant

- Designation: Executive Assistant (CEO)
- Experience: 4+ Years
- Job Type: Full-Time
- Location: Ahmedabad

Duties &

- Responsibilities

- Provide high-level administrative and coordination support to senior management/directors.
- Manage management schedules, meetings, appointments, correspondence, and daily priorities.
- Coordinate with Sales, Export, Finance, Accounts, Production, R&D;, Stores, Logistics, and other departments on behalf of management.
- Prepare meeting agendas, reports, presentations, MIS, minutes of meetings, and action-point trackers.




- Follow up with concerned departments and individuals to ensure timely completion of management instructions and pending activities.
- Monitor important business activities, deadlines, approvals, orders, payments, dispatches, and other management priorities.
- Handle confidential business, financial, commercial, employee, and strategic information with discretion.
- Draft and manage professional emails, letters, reports, presentations, and other business communications.
- Support management in special projects, business initiatives, market research, and operational assignments.
- Manage day-to-day purchase and procurement activities for raw materials, chemicals, packaging materials, consumables, office requirements, and other company requirements.
- Coordinate with departments to understand purchase requirements, specifications, quantities, and required delivery timelines.
- Identify and develop reliable suppliers and vendors for required materials and services.
- Source quotations from multiple suppliers and compare prices, specifications, quality, payment terms, and delivery schedules.
- Negotiate with suppliers to obtain competitive prices, favourable payment terms, and reliable delivery commitments.
- Prepare purchase orders and ensure proper approval as per company procedures.
- Follow up with suppliers regarding order confirmation, production, dispatch, delivery, and pending materials.
- Coordinate with Stores and Quality Control for receipt, inspection, quantity verification, and acceptance of purchased materials.
- Coordinate with Accounts regarding supplier invoices, payment status, outstanding balances, and discrepancies.
- Maintain proper records of suppliers, quotations, purchase orders, pricing, material specifications, and purchase history.
- Monitor raw material and other inventory requirements and coordinate timely procurement to avoid production delays or stock-outs.
- Track market prices of key raw materials and identify opportunities for cost reduction.
- Evaluate supplier performance based on quality, price, delivery, service, and reliability.
- Maintain strong and professional relationships with suppliers and negotiate effectively when required.
- Handle purchase-related discrepancies, shortages, quality issues, delays, and replacement requirements in coordination with relevant departments.
- Support management in developing procurement strategies and identifying alternative suppliers and materials.
- Prepare purchase reports, cost comparisons, pending order reports, and procurement MIS for management.
- Ensure purchase activities are carried out in accordance with company policies, approvals, quality requirements, and commercial terms.

Qualifications





- Bachelor’s degree in Business Administration, Commerce, Management, Supply Chain, or a related field.
- 2–5 years of experience in Executive Assistance, Purchase, Procurement, Administration, or a similar role.
- Experience in a chemical, manufacturing, industrial, or trading company will be an advantage.
- Experience in purchasing raw materials, chemicals, packaging materials, consumables, or industrial products is preferred.
- Good understanding of procurement processes, vendor management, quotations, purchase orders, and commercial negotiations.
- Strong negotiation and supplier management skills.
- Ability to compare quotations, analyze costs, and make purchase recommendations.
- Good understanding of basic commercial terms, payment terms, and delivery conditions.
- Strong proficiency in MS Excel, Word, PowerPoint, and email communication.
- Experience with ERP/accounting/purchase management software is an advantage.
- Good written and verbal English communication skills.
- Strong documentation and record-keeping abilities.
- Ability to coordinate effectively with management, suppliers, stores, accounts, production, and other departments.
- Ability to handle confidential business and commercial information responsibly.

Behavior
- Highly organized, disciplined, and detail-oriented.
- Professional, confident, and mature personality.
- Excellent communication and interpersonal skills.
- Strong negotiation and persuasion abilities.
- Proactive and commercially aware approach to purchasing.
- Robust follow-up skills with both internal teams and suppliers.
- High level of integrity, honesty, and confidentiality.
- Strong sense of ownership and accountability.
- Ability to manage multiple priorities and deadlines simultaneously.
- Good analytical and problem-solving skills, particularly when comparing suppliers and purchase costs.
- Able to build and maintain strong professional relationships with vendors and internal stakeholders.
- Tactful and professional when handling negotiations, disputes, delays, and sensitive matters.
- Quick learner with the ability to understand chemical/raw material requirements and specifications.
- Cost-conscious mindset with a focus on quality, reliability, and timely procurement.
- Calm and effective under pressure.
- Flexible and adaptable to changing management and procurement requirements.
- Results-oriented with strong attention to both management support and purchase execution.

Apply Now

Name

Email

Contact No

Message

Sign Up To Get Latest Update

Sign up for our newsletter for the latest news & articles

Email

Send a Message

Your Name

Email

Contact No

Message

Contact Us

Location

301 Samaan-2, Opp.

Shell Petrol

Pump, 100ft Road, Anandnagar Square, Satellite, Ahmedabad

- Gujarat 380015
- INDIA

Phone Number +91 (phone hidden)

Send Message [email protected]

Facebook-f Twitter Linkedin-in Instagram Youtube

©

- Shezle Imperio Private Limited .

All Rights

Reserved.

Site Design &

- Developed by: Web Designer

📌 Executive Assistant (India)
🏢 Shezle Imperio Private
📍 India