– Executive Assistant (EA)

Company: Dot Media

Location: Andheri West, Mumbai

Experience:2-5Years

Employment Type: Full-time

Role Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support senior leadership at Dot Media. The ideal candidate should have excellent communication and coordination skills, strong follow-up abilities, and the ability to manage multiple priorities in a fast-paced media and advertising workplace.

Key Responsibilities

- Manage and maintain the executive’s calendar, meetings, appointments, and daily schedules.
- Coordinate internal and external meetings and ensure timely follow-ups.
- Act as a point of contact between the executive, internal teams, clients, partners, and other stakeholders.
- Prepare meeting agendas, take notes, and track action items to ensure timely closure.
- Handle emails, calls, correspondence, and other communication on behalf of the executive when required.
- Coordinate travel arrangements, itineraries, meetings, and other logistics.
- Maintain confidential documents, records, reports, and important information.
- Follow up with different teams on pending tasks, deadlines, and deliverables.
- Assist in preparing presentations, reports, MIS, and other business documents.
- Support the executive in day-to-day administrative and operational requirements.
- Help coordinate client meetings, events, shoots, and other business-related activities when required.




- Maintain strong coordination with various departments and ensure smooth communication.
- Handle ad-hoc tasks and special projects assigned by the management.

Requirements
- 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
- Excellent verbal and written communication skills.
- Strong organizational and time-management skills.
- Proficiency in MS Office, Google Workspace, Excel, PowerPoint, and email communication.
- Ability to manage multiple tasks and work under tight deadlines.
- Strong follow-up and coordination skills.
- High level of professionalism, discretion, and confidentiality.
- Should be proactive, responsible, and comfortable working with senior management.
- Prior experience in media, advertising, entertainment, marketing, or a fast-paced corporate environment will be an advantage.

Key Skills Executive Coordination | Calendar Management | Communication | Follow-ups | Meeting Management | Travel Coordination | MS Office | Google Workspace | Reporting | Stakeholder Management | Time Management | Confidentiality

What We’re Looking For A dependable and proactive professional who can anticipate requirements, manage priorities independently, and ensure that the executive’s day-to-day activities and commitments are handled smoothly and efficiently.

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Executive Assistant (Andheri West)
🏢 Dot Media Solution
📍 Andheri West