- support to enable effective leadership and seamless functioning of department
- requires strong coordination, communication, analytical, stakeholder management

About Our Client A company operating in the energy and natural resources industry, based in Pune.

Key ResponsibilitiesExecutive &

- Administrative Support

- Manage the Function Head's calendar, appointments, meetings, and travel schedules.

- Coordinate daily priorities and ensure effective time management.

- Screen and manage communications, emails, and correspondence.

- Prepare reports, presentations, dashboards, meeting agendas, and business documents.

- Maintain departmental records and ensure smooth information flow.

Business Support &
- Data Analysis

- Analyse departmental data and prepare meaningful insights and reports.

- Interpret complex data sets and provide actionable recommendations.

- Assist in tracking departmental objectives, KPIs, and strategic initiatives.

Meeting &
- Coordination Management

- Organize functional leadership meetings, reviews, and team discussions.

- Prepare and circulate Minutes of Meetings (MoMs).

- Track action items and ensure timely follow-up and closure.

- Coordinate with cross-functional teams to drive alignment and execution.

Stakeholder Management &
- Communication

- Act as a key liaison between the Function Head and internal stakeholders.

- Coordinate communication across departments and business functions.

- Draft,



review, and manage presentations, correspondence, and reports.

- Support stakeholder engagement and relationship management.

- Coordinate with multiple stakeholders to ensure timely execution.

- Provide regular status updates and management summaries.

Travel &
- Event Coordination

- Manage domestic and international travel arrangements, itineraries, and accommodations.

- Expense management - She will be filing all reimbursements in ZOHO and ensure that the payment is settled.

Governance &
- Confidentiality

- Handle sensitive and confidential information with discretion.

- Ensure proper documentation and maintenance of departmental records.

- Support compliance with organizational policies, governance, and reporting requirements.

The Successful Applicant

We're Looking For Someone Who Has

- Strong organisational and multitasking skills

- Good communication skills, both written and spoken

- Experience with scheduling tools and office software

- Attention to detail and the ability to handle confidential information
- A proactive and problem-solving mindset

What's on Offer

- Opportunity to work in the energy and natural resources sector

- Competitive salary and benefits

- Professional growth in a supportive workplace

If this role in Pune sounds right for you, feel free to apply.

Quote job ref: JN-102026-7121301

📌 EA to Functional Heads (Pune)
🏢 Michael Page
📍 Pune