POSITION - Crewing HR Executive (Seafarer) - Govandi _ Mumbai

REPORTING TO - Manager Fleet Personnel (Recruitment)

DEPARTMENT - Crewing

GENDER - Male / Female

OBJECTIVE

- The Executive HR (Seafarers) is responsible for the recruitment of seafarers according to the company selection criteria.
- This includes ensuring that recruits possess the proper certifications and ensuring that recruitment processes are within the budgetary limits set by management.
- Additionally, the role involves the preparation of recruitment reports and maintaining up-to-date software records.

SUMMARY

- The Executive HR (Seafarers) is responsible for recruiting seafarers according to the company's selection criteria, ensuring proper certifications, and adhering to budget constraints.
- Key duties include contacting and screening applicants, ensuring senior officers complete required documentation, and updating the Phoenix system.
- The role also involves assisting in scheduling mandatory courses for officers/engineers and coordinating logistics (travel and accommodation) in collaboration with the CTO.

EXPERIENCE

- Min. 1-2 Years in Sourcing profiles of Seafarer.
- Proven experience in Sourcing in the Shipping Industry (mainly Officers/Engineers)
- Experience in negotiating with Seafarers.

ROLES & RESPONSIBILITIES

- Call current applicants from the available database and meet the calling targets assigned by the team leader.
- Screen applications according to guidance from the Superintendent.
- Ensure all senior officers complete the OC-09 form, either by visiting the office or submitting it via email. Collect necessary signatures from the officers during their visit.




- Update the Phoenix system with the status of new applicants as contact is established with senior officers.
- Assist Manning Superintendents with scheduling prerequisite courses for officers and engineers.
- Coordinate logistics for course attendance, including travel and accommodation bookings.
- Work closely with the Chief Technical Officer (CTO) to ensure smooth planning and scheduling of courses for officers/engineers.
- Ensure that recruitment follows the companys budgetary constraints and recruitment matrix.
- Follow up with ex-hands to ensure smooth recruitment processes and maintain records.
- Prepare regular reports related to recruitment activities and ensure software updates are maintained.

TECHNICAL SKILLS Microsoft Office Suite (Word, Excel, etc.): Skills in preparing reports, managing data, and communicating effectively via email and documents

SOFT SKILLS

- Communication Skills: The ability to effectively communicate with applicants, senior officers, and team members via phone, email, and in-person interactions.
- Organizational Skills: Strong ability to manage multiple tasks such as recruitment, scheduling, and logistics coordination, ensuring everything is done on time and efficiently.
- Attention to Detail: Ensuring that all documentation, forms, and recruitment processes are completed accurately and in compliance with company standards.
- Teamwork: Collaborating closely with other departments, such as Manning Superintendents and the Chief Technical Officer, to coordinate course planning and logistics.
- Problem-Solving: Ability to handle issues that may arise in the recruitment process, finding effective solutions in a timely manner.
- Adaptability: Flexibility to work with international time zones.

📌 Crewing HR Executive (Seafarer) - Shipping _ Govandi (Mumbai)
🏢 Executive Ship Management (ESM)
📍 Mumbai