Job Purpose The Purchase & Commercial Manager will be responsible for managing the procurement and vendor management activities of the cinema chain. The role will focus on sourcing materials and services, obtaining competitive quotations, negotiating with suppliers, ensuring timely delivery, maintaining vendor relationships, and achieving cost efficiencies.

The role will have limited Finance and Commercial responsibilities, primarily related to purchase budgets, cost comparison, payment coordination, and basic commercial documentation.

Key Responsibilities

1. Purchase & Procurement

- Manage end-to-end purchasing activities for cinema locations.
- Obtain quotations and conduct price comparisons from multiple suppliers.
- Negotiate pricing, payment terms, delivery schedules, warranties, and service terms.
- Prepare and process Purchase Orders as per company procedures.
- Ensure timely procurement and delivery of materials.
- Coordinate with cinema locations to understand purchase requirements.
- Develop centralized purchasing opportunities for multiple cinema locations.
- Identify cost-effective products and alternative suppliers.
- Ensure purchases are made within approved budgets and company policies.

2. Vendor Management

- Identify and evaluate new suppliers.
- Maintain and update the approved vendor database.
- Negotiate with vendors for competitive pricing and better service.
- Monitor vendor performance, quality, delivery, and responsiveness.
- Resolve supply and service-related issues with vendors.
- Develop alternate suppliers for critical products and services.
- Maintain good professional relationships with key suppliers.

3. Cinema Procurement Categories The role may handle procurement of:

- F&B; materials and consumables
- Popcorn and beverage-related materials
- Food packaging and disposables
- Housekeeping and cleaning materials
- Electrical and plumbing materials
- HVAC spares and maintenance materials
- IT and office equipment
- Projection and sound-related consumables/spares
- Cinema furniture and fixtures
- Staff uniforms




- Printing and marketing materials
- Security and CCTV-related requirements
- General maintenance materials
- AMC and other service requirements
- Capex and project-related procurement

4. Cost Control

- Compare supplier prices and identify cost-saving opportunities.
- Maintain purchase price comparison records.
- Negotiate annual/long-term rates wherever applicable.
- Monitor price increases and market trends.
- Reduce unnecessary and emergency purchases.
- Support management in achieving procurement savings.

5. Basic Commercial Responsibilities

- Review basic commercial terms in vendor quotations and agreements.
- Negotiate rates, credit periods, delivery terms, warranties, and service conditions.
- Maintain rate contracts and vendor agreements.
- Ensure agreed commercial terms are followed by suppliers.
- Support management in evaluating major vendor proposals.

6. Limited Finance Coordination

- Coordinate with Finance for vendor payment processing.
- Ensure PO, delivery documents, GRN, and invoices are properly matched.
- Assist in vendor reconciliation when required.
- Monitor outstanding vendor-related issues and coordinate with Finance for resolution.
- Provide purchase data required for budgeting and reporting.

Note: The role is not responsible for core accounting, taxation, audit, or financial reporting, which will remain with the Finance team. 7. Coordination with Operations

- Coordinate closely with Cinema Operations, F&B;, Engineering, IT, Projects, and Administration.
- Ensure critical materials are available without disrupting cinema operations.
- Monitor recurring requirements and plan purchases in advance.
- Coordinate with Stores/Operations to avoid stock-outs and excess inventory.

Preferred candidate profile

- Solid negotiation skills
- Purchase and procurement knowledge
- Vendor management
- Cost comparison and price negotiation
- Good communication skills
- Basic commercial understanding
- Basic knowledge of budgets and purchase controls
- MS Excel / ERP / procurement software
- Problem-solving and follow-up skills
- Ability to manage multiple locations and suppliers

📌 Commercial Manager (Chennai)
🏢 ags cinemas
📍 Chennai