Roles &

Responsibilities - Admin Manager

- Facility &
- Infrastructure ManagementOversee complete administration of plant/office infrastructure.Ensure proper maintenance of buildings, utilities, workspaces, and common areas.Coordinate with vendors for AMC (Annual Maintenance Contracts) of facility equipment.Ensure compliance with statutory and safety norms.

- Front Office &

- Reception ManagementSupervise reception and front desk operations.Ensure skilled handling of visitors, clients, and internal staff.Maintain visitor management system and access control protocols.Ensure proper communication flow across departments.

- Security ManagementManage plant security operations including manpower deployment.Ensure strict access control, ID verification, and material movement control.Monitor CCTV surveillance systems and ensure 24/7 security coverage.Conduct periodic security audits and risk assessments.

- Transportation &

- Logistics CoordinationManage employee transportation (buses, cabs, shift movement).Ensure route planning, safety, and timely availability of vehicles.Coordinate with transport vendors and monitor performance.Handle logistics for official travel and guest movement.

- Housekeeping &

- Workplace ManagementEnsure high standards of cleanliness and hygiene across plant and office.Manage housekeeping staff and contracts.Implement 5S and workplace organization practices.Conduct regular audits for cleanliness and compliance.

- Cafeteria &

- Employee WelfareOversee cafeteria operations, food quality,



and hygiene.Ensure vendor compliance with FSSAI and safety standards.Support employee welfare initiatives (rest areas, drinking water, sanitation).Address employee grievances related to admin services.

- Vendor &

- Contract ManagementIdentify, onboard, and manage admin-related vendors (security, housekeeping, transport).Negotiate contracts, control costs, and ensure SLA adherence.Track vendor performance and compliance.

- Compliance &

- Statutory RequirementsEnsure compliance with local laws, factory regulations, and labor laws.Maintain records for audits (internal & external).Liaise with government authorities when required.

- Asset &

- Inventory ManagementManage office assets, furniture, and administrative inventory.Track asset movement, maintenance, and lifecycle.Ensure proper documentation and control systems.

- Budgeting &

- Cost ControlPrepare and manage admin budgets.Monitor expenses and optimize operational costs.Implement cost-saving initiatives without compromising quality.

- Event &

- Meeting CoordinationOrganize company events, meetings, and visits.Manage conference rooms, logistics, and hospitality.Support leadership visits and customer audits.

- Emergency &

- Crisis ManagementHandle emergency situations (fire, medical, evacuation).Ensure emergency response systems and drills are in place.Coordinate with EHS team for safety compliance.

- Team Management &

- LeadershipLead and manage admin team including reception, security, and support staff.Provide training and performance management.Ensure discipline, grooming, and service quality standards.

📌 Assistant Manager - Admin / Securit (Coimbatore)
🏢 Larsen u0026 Toubro
📍 Coimbatore