KEY RESPONSIBILITIES

- Manage the Chief of Staff’s calendar, meetings, appointments, and daily schedule.
- Coordinate internal and external meetings, including invites, agendas, logistics, and follow-ups.
- Prepare meeting briefs, presentations, reports, documents, and other materials required by the Chief of Staff.
- Track action items and follow up with relevant stakeholders to ensure timely closure.
- Coordinate with leadership and cross-functional teams on priorities, meetings, and business requirements.
- Handle professional communication, correspondence, and follow-ups on behalf of the Chief of Staff.
- Maintain organized records, files, trackers, and confidential documents.
- Support travel planning, itineraries, bookings, and other official logistics.
- Assist with planning leadership meetings, reviews, events, and key organizational activities.
- Prepare meeting minutes and circulate action points to relevant stakeholders.
- Monitor deadlines, commitments, and priority tasks and proactively flag pending items.
- Support the Chief of Staff in coordinating special projects and cross-functional initiatives.
- Collect information and prepare summaries or MIS reports for leadership review.
- Maintain a high level of confidentiality while handling sensitive business and leadership information.
- Perform other coordination and administrative responsibilities assigned by the Chief of Staff

REQUIREMENTS

- Bachelor’s degree in Business Administration,



Management, Communications, or a related field.
- 2+ years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar coordination role.
- Prior experience supporting senior leadership or working closely with business/leadership teams is preferred.
- Strong calendar management, meeting coordination, and administrative skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to manage multiple priorities simultaneously.
- Proficiency in MS Office/Google Workspace, including Excel/Google Sheets and PowerPoint/Google Slides.
- Strong follow-up, documentation, and stakeholder coordination skills.
- High level of discretion and ability to handle confidential information.
- Experience in a startup, high-growth organization, mobility, logistics, or operations-driven environment is an advantage

Preferred Candidate Profile

- Highly organized, proactive, and dependable.
- Strong attention to detail and excellent follow-up skills.
- Comfortable managing multiple priorities in a fast-paced environment.
- Professional and confident when interacting with senior stakeholders.
- Solid written and verbal communication skills.
- Discreet and trustworthy while handling confidential information.
- Adaptable and willing to take ownership beyond routine administrative tasks.

📌 Assistant Executive to chief of Staff (Bengaluru)
🏢 GobabyGo
📍 Bengaluru