About the Organization :

The Akshaya Patra Foundation is one of the worlds largest not-for-profit organizations implementing the Government of India’s Mid-Day Meal Programme. Operating across 16+ states with over 78 kitchens, the Foundation serves more than 2.35 million mid-day meals and 1 million morning snacks every day to school children.

With an ambitious goal of serving 6 million meals per day by 2030, Akshaya Patra is committed to eliminating classroom hunger and promoting education through a scalable, sustainable, and efficient food delivery model.

Role Overview :

The AGM/DGM – Procurement will lead end-to-end procurement for infrastructure development, kitchen projects, equipment, and operational requirements across the Foundation. The role requires robust expertise in Civil, Mechanical, Electrical, Plumbing (MEP), and equipment procurement, with a focus on strategic sourcing, vendor development, commercial negotiations, cost optimisation, quality, and timely project execution.

The incumbent will work closely with Engineering, Projects, Design, Finance, Stores, and Operations teams to ensure cost-effective, compliant, and timely procurement in alignment with the Foundation’s expansion plans and operational requirements.

Key Responsibilities

- Procurement Strategy and Planning

- Develop and implement procurement strategies aligned with project timelines, budgets, technical specifications, and organizational objectives.
- Drive cost optimisation, value engineering, alternate sourcing, and standardisation across procurement categories.
- Plan procurement for new kitchen projects, infrastructure expansion, renovation, and operational requirements.

2. Civil Procurement
- Lead procurement of civil, structural, finishing, and construction materials, including specialised civil works and subcontracting.
- Identify and manage suppliers and contractors for large-scale infrastructure and kitchen construction projects.
- Ensure timely availability of critical and long-lead materials in line with project schedules.

3. MEP Procurement
- Manage procurement of Mechanical, Electrical, Plumbing (MEP), HVAC, fire safety,



and related engineering systems and materials.
- Coordinate with Engineering and Project teams for technical evaluation, specification finalisation, and vendor approvals.
- Ensure compliance with technical standards, safety requirements, and project specifications.

4. Equipment Procurement
- Lead procurement of commercial and industrial kitchen equipment, utilities, engineering equipment, and project-specific machinery.
- Evaluate suppliers based on technical suitability, lifecycle costs, energy efficiency, warranty, after-sales service, and commissioning support.
- Ensure timely delivery, installation, commissioning, and handover of equipment in coordination with relevant teams.

5. Strategic Sourcing and Vendor Management
- Develop and maintain a reliable vendor network across Civil, MEP, Equipment, and other critical procurement categories.
- Conduct RFQs, market research, rate benchmarking, technical-commercial evaluations, and commercial negotiations.
- Identify alternative suppliers, strengthen vendor relationships, and mitigate supply chain risks.
- Monitor vendor performance against cost, quality, delivery timelines, and contractual commitments.

6. Commercial and Contract Management
- Lead commercial negotiations, finalisation of purchase orders, contracts, and rate agreements.
- Ensure adherence to procurement policies, approval matrices, documentation standards, and internal controls.
- Review commercial terms, payment conditions, contractual risks, and cost implications.
- Maintain transparency, accountability, and compliance throughout the procurement process.

7. Project Coordination and Stakeholder Management
- Collaborate with Projects, Engineering, Design, Finance, Stores, and Operations teams to understand requirements and ensure timely procurement.




- Monitor procurement schedules and resolve material availability, vendor, and delivery-related challenges.
- Support project execution through effective coordination, timely decision-making, and proactive risk management.

8. Team Leadership and Process Improvement
- Lead, mentor, and develop the procurement team to improve efficiency and accountability.
- Establish standard operating procedures, procurement controls, reporting mechanisms, and Management Information Systems (MIS).
- Track procurement performance through key metrics such as cost savings, purchase cycle time, vendor performance, and on-time delivery.
- Drive continuous improvement, process standardisation, and data-driven procurement decisions.

Qualification and Experience

- Bachelor's degree in Civil, Mechanical, Electrical Engineering, or a related discipline.
- 12–18+ years of relevant procurement experience, preferably in construction, infrastructure, hospitality, commercial, or industrial projects.
- Strong experience in Civil, MEP, and equipment procurement, including large-value and multidisciplinary projects.
- Proven expertise in strategic sourcing, commercial negotiations, vendor development, contract management, and cost optimisation.
- Experience in managing procurement teams, multiple stakeholders, and complex project requirements.
- Strong analytical, planning, negotiation, communication, and leadership skills.
- Proficiency in procurement systems, ERP platforms, and MIS reporting is desirable.

Key Competencies

- Strategic sourcing and cost management
- Vendor development and negotiation
- Technical-commercial evaluation
- Project planning and execution
- Contract management and compliance
- Team leadership and stakeholder collaboration
- Process improvement and analytical decision-making

Role Impact: The role will contribute to the Foundation’s infrastructure expansion and operational efficiency by ensuring reliable, cost-effective, and timely procurement of construction materials, engineering systems, and kitchen equipment, supporting its mission to serve more children across India.

📌 AGM - Procurement (Bengaluru)
🏢 Akshaya Patra Foundation
📍 Bengaluru