Accountant – Hotel, Banquet, Restaurant & Café

Position

Accountant

Department

Finance & Accounts

Reports To

General Manager

Job Purpose To manage day-to-day accounting and financial transactions of the hotel, banquet, restaurant and café, ensuring accurate financial records, timely reporting, statutory compliance, effective cost control and proper cash management.

Key Responsibilities

1. Daily Accounting

- Maintain accurate books of accounts and financial records.
- Record daily sales, purchases, expenses, receipts and payments.
- Post journal entries, ledger entries and other accounting transactions.
- Maintain accounts payable and accounts receivable.
- Prepare daily revenue and collection reports.
- Verify supporting documents for all financial transactions.

1. Hotel & F&B; Accounting

- Reconcile daily hotel room revenue with PMS/front-office reports.
- Verify restaurant, café and banquet sales with POS reports.
- Check cash, card, UPI and online payment collections.
- Monitor banquet event billing and settlements.
- Verify discounts, complimentary items, voids and refunds.
- Track food and beverage purchases and consumption.
- Monitor food cost, beverage cost and wastage.

1. Cash & Bank Management

- Maintain daily cash book and petty cash.
- Perform daily cash reconciliation.
- Deposit collections into bank accounts as per company policy.
- Prepare bank reconciliation statements.
- Monitor bank transactions and payment clearances.
- Maintain proper records of all cash and bank payments.

1. Accounts Payable & Receivable

- Verify supplier invoices against purchase orders, GRNs and supporting documents.
- Process vendor payments after appropriate approvals.
- Maintain vendor ledgers and statements.
- Follow up on outstanding receivables.
- Prepare ageing reports for customers and corporate accounts.
- Ensure timely collection of outstanding payments.

1. GST & Statutory Compliance

- Assist in preparation and filing of GST returns.




- Verify GST applicability and tax invoices.
- Maintain proper records for input tax credit.
- Ensure TDS calculations, deductions and documentation are accurate.
- Assist with statutory payments and returns.
- Maintain records required for audits and regulatory compliance.

1. Payroll & Employee Accounts

- Coordinate with HR for monthly payroll preparation.
- Verify attendance, overtime, incentives and deductions.
- Process salary-related accounting entries.
- Maintain records of advances, loans and employee recoveries.
- Assist with statutory payroll compliances where applicable.

1. Inventory & Cost Control

- Coordinate with Stores, Purchase, Kitchen and F&B; departments.
- Verify purchase invoices and stock receipts.
- Monitor inventory valuation and consumption.
- Conduct periodic stock verification.
- Identify unusual wastage, variances and discrepancies.
- Prepare food and beverage cost reports.
- Support cost-control initiatives.

1. Financial Reporting

- Prepare daily, weekly and monthly financial reports.
- Prepare revenue and expense statements.
- Provide management with information on profitability and costs.
- Assist in preparation of monthly Profit & Loss statements.
- Track actual performance against budgets.
- Highlight financial discrepancies and unusual expenses to management.

1. Audit & Documentation

- Maintain organized accounting records and supporting documents.
- Coordinate with internal and external auditors.
- Provide required information and schedules for audits.
- Ensure proper filing of invoices, vouchers, receipts and financial documents.
- Assist in resolving audit observations.





1. Internal Controls

- Ensure proper authorization and documentation for expenses.
- Monitor cash handling and collection procedures.
- Verify discounts, complimentary bills and cancellations.
- Identify accounting discrepancies and potential revenue leakage.
- Maintain confidentiality of financial and employee information.

Key Performance Indicators (KPIs)
- Accuracy of financial records
- Timely completion of daily accounting
- Bank and cash reconciliation accuracy
- Timely GST/TDS compliance
- Accounts receivable collection
- Vendor payment accuracy
- Food & beverage cost control
- Inventory variance and wastage
- Timely monthly financial reporting
- Audit compliance and documentation
- Reduction of accounting errors and revenue leakage

Qualifications
- B.Com / M.Com / BBA Finance or equivalent qualification.
- Knowledge of accounting principles and taxation.
- Tally/ERP/POS/PMS experience preferred.
- Working knowledge of MS Excel.

Experience
- 3–7 years of relevant accounting experience, preferably in hotels, restaurants, banquets, cafés or hospitality businesses.
- Experience with hotel PMS, restaurant POS and hospitality accounting will be an advantage.

Required Skills
- Strong accounting and reconciliation skills
- Good knowledge of GST and TDS
- MS Excel proficiency
- Tally/ERP knowledge
- Attention to detail
- Numerical accuracy
- Cash-management skills
- Cost-control awareness
- Positive communication and coordination skills
- Ability to meet deadlines
- Integrity and confidentiality

Overall Success Profile The ideal candidate should be a detail-oriented and responsible hospitality accountant capable of managing daily financial transactions, maintaining accurate accounts, controlling costs, ensuring statutory compliance and providing timely financial information to management. Pay: ₹18,500.00 - ₹30,000.00 per month

Work Location: In person

📌 Accountant (Patiala)
🏢 Antrano Group
📍 Patiala