We require a dependable and proactive candidate for the Office Administrator and Coordinator position, and we are specifically looking for someone who can join our team immediately. Contact serious candidates only .

Job DescriptionOffice Coordinator – Dispatch & Inventory ManagementCompany: Romio Technologies Pvt. Ltd.

Location: Delhi NCR

Employment Type: Full-Time

Experience: 1–3 Years

Salary: As per experience and skill set

Job OverviewWe are looking for a responsible and organized Office Coordinator – Dispatch & Inventory Management to manage day-to-day office coordination, inventory records, dispatch activities, and coordination with internal teams, vendors, courier partners, and clients.

The ideal candidate should have good communication skills, basic computer knowledge, and hands-on experience in inventory management, dispatch coordination, stock handling, and documentation.

Key ResponsibilitiesInventory Management

- Maintain accurate records of all incoming and outgoing stock.
- Monitor inventory levels and ensure timely availability of required products/materials.
- Maintain proper stock registers and update inventory records regularly.
- Perform physical stock verification and reconcile stock with system records.
- Track serial numbers, product details, quantities, and accessories.
- Coordinate with the purchase and technical teams regarding stock requirements.
- Identify shortages, excess stock, damaged items, and discrepancies and report them to management.
- Ensure proper storage and organization of products and materials.

Dispatch Management

- Coordinate daily dispatches through courier, transporters, and delivery partners.
- Prepare and verify dispatch documents, delivery challans, invoices, packing lists, and other required paperwork.
- Ensure the correct product, quantity, and accessories are packed before dispatch.
- Maintain dispatch records and tracking details.
- Follow up with courier/transport partners regarding pending or delayed deliveries.




- Coordinate with the sales and service teams regarding dispatch schedules.
- Update the concerned team/client regarding dispatch and delivery status.
- Ensure proper packaging and handling of products to minimize damage during transportation.

Office Coordination

- Coordinate with Sales, Accounts, Service, Purchase, and Technical teams for day-to-day requirements.
- Maintain proper documentation and records related to stock, dispatches, and office activities.
- Handle routine office coordination and administrative tasks.
- Follow up on pending deliveries, material requirements, and internal requests.
- Maintain organized files, records, and reports.
- Assist management with daily operational updates and reports.
- Required SkillsGood knowledge of inventory and dispatch management.
- Basic to positive knowledge of MS Excel and MS Office.
- Good written and verbal communication skills.
- Ability to maintain accurate records and documentation.
- Good coordination and follow-up skills.
- Ability to handle multiple tasks and work under deadlines.
- Attention to detail and responsibility towards stock/material.
- Basic knowledge of invoices, delivery challans, courier tracking, and stock registers.
- Ability to coordinate effectively with different departments and vendors.
- Preferred Candidate1–3 years of experience in office coordination, inventory, dispatch, warehouse coordination, or administration.
- Candidates with experience in IT hardware, electronics, LED/display products, POS machines, or technical products will be preferred.
- Should be comfortable working with Excel and maintaining daily reports.
- Should be organized, proactive, and able to take ownership of assigned responsibilities.
- Key Performance Areas (KRA)Accurate inventory records and stock reconciliation.
- Timely and error-free dispatches.
- Proper documentation of all inward and outward materials.
- Timely follow-up on deliveries and pending dispatches.
- Minimization of stock discrepancies and dispatch errors.
- Effective coordination with internal teams and external vendors.
- Daily/weekly inventory and dispatch reporting.

📌 Office Coordinator (Delhi)
🏢 Romio Technologies
📍 Delhi