Key Responsibilities:

1. Reception Management : Manage the day-to-day reception and front-office operations, ensuring a qualified and welcoming experience for employees, visitors and guests. Responsibilities include visitor management, handling calls and queries, coordinating meeting rooms, managing incoming/outgoing couriers, maintaining reception records, and coordinating with Admin, Security and other teams for smooth front-office operations.

2. Travel Management

- Coordinate domestic and international travel arrangements including flight, hotel, forex, Visa coordination and cab bookings for employees and leadership teams.
- Handle employee travel-related queries and reimbursement coordination.
- Manage corporate cab operations, ride validations, Uber account administration, and employee transport coordination.
- Coordinate company transportation services including buses, cabs, and employee mobility solutions.
- Coordinate with travel vendors and ensure service quality and SLA adherence.

3. Insurance & Employee Welfare

- Manage employee health insurance support including policy coordination, claim assistance, and employee query resolution.
- Coordinate annual health check-up programs and wellness initiatives.
- Handle vehicle, asset, and marine insurance renewals along with documentation management.
- Coordinate doctor tie-ups and wellness consultation support for employees.

4. Administration & Facility Management

- Oversee day-to-day facility operations including housekeeping, and office support staff, Pest Control, Courier operations, Plant Maintenance, Stationary & Visiting card printing etc.
- Coordinate maintenance activities (civil, electrical, HVAC, carpentry, plumbing, etc.).
- Ensure upkeep of meeting rooms, conference rooms, and business centers.




- Manage seating arrangements office infrastructure.
- Handle petty cash management including expense tracking and reimbursement support.
- Address employee administration-related queries and operational support requirements.
- Conduct regular site inspections to ensure facility standards
- Manage SIM card allocation, deactivation, and inventory management for same.
- Maintain workstation utilization data and support monthly billing reconciliation.

5. Cafeteria & Pantry Operations:

- Manage cafeteria operations including vendor coordination, food quality, hygiene, and service standards.
- Oversee pantry services, vending machines, and drinking water facilities.

6. Vendor Management

- Coordinate with vendors for administration and facility operations while ensuring SLA adherence and service quality.
- Support vendor onboarding, documentation management, contract renewals, PO coordination, and payment follow-ups.
- Monitor vendor performance, Verify invoices, payment process , track expenses of all admin services.

7. Procurement & Asset Management:

- Handle procurement of stationery, housekeeping consumables, and office supplies required for admin services.
- Support asset management, audits, and inventory tracking.

8. Compliance, Safety & Audits:

- Support fire safety compliance, mock drills, and emergency preparedness.
- Coordinate security operations and facility audits.
- Ensure adherence to statutory and safety requirements.
- Ensure workplace safety standards, visitor management, emergency preparedness, and first-aid readiness.

9. Event & Engagement Activities:

- Assist in organizing employee engagement activities, corporate events, and internal programs.
- Provide logistical support for meetings, conferences, and VVIP visits.

📌 Admin Executive (Mumbai)
🏢 TeamLease Services
📍 Mumbai