Job Description

- Greet and welcome clients as soon as they arrive at the office, ensuring they feel comfortable and valued

- Direct clients to the appropriate lawyer or office within the firm

- Answer, screen, and forward incoming phone calls while providing basic information when needed

- Maintain office security by following safety procedures and controlling access via the reception desk

- Receive, sort, and distribute daily mail and deliveries

- Schedule and confirm appointments, manage calendar for attorneys

- Ensure the reception area and all common areas are tidy and presentable, with all necessary stationery and material

- Perform administrative tasks, such as filing, photocopying, transcribing, and faxing

- Process client payments and maintain financial records

- Assist with legal document preparation as required

- Order office supplies and keep inventory of stock

Requirements

- Proven experience in a receptionist or administrative support role, preferably within a professional services setting.





- Strong communication skills with the ability to interact professionally with diverse clients and staff.

- Proficiency in office management tasks, including calendar scheduling, data entry, and document preparation.

- Excellent organizational abilities with a keen attention to detail and the capacity to manage multiple priorities.

- Familiarity with standard office equipment and software, including filing systems and communication tools.

- A commitment to maintaining confidentiality and adhering to security procedures.

- The ability to work independently and collaboratively within a fast-paced legal setting.

Requirements
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our dynamic team. This role is pivotal in ensuring the smooth and efficient operation of our office, providing comprehensive administrative support to management and various departments.

📌 Require a Receptionist in kolkata (India)
🏢 TestHiring
📍 India