Company: Vivasvan International

Location: Yedamadu, Harohalli, Bangalore

Job Type: Full-Time | On-Site

Timing: 9:00 AM – 6:00 PM (Monday to Saturday)

Salary: ₹18,000 – ₹25,000 per month (Depending on experience)

Job Overview: We are looking for a reliable, computer-literate Factory Back-Office Executive to manage day-to-day inventory records, basic billing, and customer/vendor communications. The ideal candidate will handle physical stock tracking alongside easy digital/brand promotion using AI tools like ChatGPT and Canva (training will be provided).

Key Responsibilities

1. Stock & Inventory Management

- Maintain daily record of incoming raw materials and outgoing finished goods.
- Prepare delivery challans, purchase orders, and basic sales invoices (using Tally / MS Excel).
- Conduct weekly physical stock counts and reconcile discrepancies with the factory supervisor.

2. Digital & Brand Communications

- Send product catalogs, quotes, and follow-ups to clients via WhatsApp Business and Email.
- Use AI tools (ChatGPT, Canva) to quickly generate simple product flyers, email pitches, and social updates.




- Maintain an updated digital product catalog and client contact directory.

3. General Admin & Operations

- Coordinate with transport vendors for dispatches and shipments.
- Respond to routine customer inquiries via phone, WhatsApp, and email.
- Handle basic office paperwork and vendor filing.

Key Requirements & Skills

- Education: Graduate or 12th Pass with computer certification.
- Computer Skills: Basic to intermediate knowledge of MS Excel, MS Word, and email management. Knowledge of Tally/Tally Prime is a strong advantage.
- Tech-Savvy: Willingness to learn and use simple AI tools (ChatGPT, Canva) for marketing content.
- Languages: Fluency in Kannada (for local coordination) and working knowledge of English or Hindi.
- Proximity: Candidates living within 5–10 km of Yedamadu are strongly preferred.

Preferred Qualifications

- Prior 1–3 years experience in factory office admin, storekeeper support, or computer operation.
- Basic understanding of B2B/industrial goods purchasing or dispatch workflows.

📌 Office Assistant (Bengaluru)
🏢 Vivasvan International
📍 Bengaluru