Roles and Responsibilities HR Executive

1. Recruitment and Selection

- Coordinate with department heads to identify manpower requirements and obtain approved requisitions.

- Source, screen, and shortlist candidates through job portals, referrals, and other recruitment channels.

- Schedule interviews, coordinate assessments, and follow up on selection decisions.

- Coordinate salary approvals, offer issuance, and joining confirmation.

- Maintain recruitment trackers and ensure timely closure of approved vacancies.

1. Joining Formalities and Employee Onboarding

- Complete joining formalities and employee induction.

- Collect and verify employee documents and maintain personnel files.

- Coordinate appointment letters, employee ID creation, email access, and HRMS registration.

- Ensure timely completion of onboarding documentation and departmental handover.

1. Attendance and Leave Management

- Monitor daily attendance, biometric records, missed punches, and leave applications.

- Coordinate with employees and reporting managers for attendance regularization.

- Maintain attendance registers and leave records.

- Ensure timely submission of accurate attendance inputs for monthly payroll processing.

1. Payroll Coordination

- Compile and validate monthly payroll inputs, including attendance, leave, current joiners, resignations, transfers, salary revisions, and other approved changes.

- Coordinate with Finance and Payroll teams to resolve discrepancies.

- Track salary-related employee queries and ensure timely follow-up.

- Maintain confidentiality and accuracy of employee compensation data.

1. Employee Records and HR Documentation

- Maintain updated employee master data and personnel files.

- Prepare and coordinate HR letters, including appointment, confirmation, transfer, and experience letters, as authorized.

- Update employee movements, designations, reporting structures, and other changes in HRMS.

- Ensure proper filing, record retention, and confidentiality of employee information.

1.



Employee Engagement and Grievance Handling

- Coordinate employee engagement activities, birthday celebrations, welfare initiatives, and internal communication.

- Address routine employee queries and escalate sensitive matters to the HR Manager.

- Support employee counselling, grievance documentation, and disciplinary procedures as directed.

- Assist in employee feedback initiatives and retention activities.

1. Statutory Compliance and HR Audit

- Coordinate documentation and data required for applicable statutory compliance, including PF, ESI, professional tax, and other requirements.

- Maintain statutory records and support internal and external HR audits.

- Ensure adherence to company policies, HR procedures, and established SOPs.

- Follow up on audit observations and ensure timely closure of assigned actions.

1. Employee Separation and Full & Final Settlement

- Coordinate resignation acceptance documentation, notice-period tracking, and exit formalities.

- Obtain handover confirmation, asset clearance, and No-Dues approvals from concerned departments.

- Conduct or coordinate exit interviews and maintain exit records.

- Submit accurate separation details and supporting documents for Full & Final settlement processing.

1. HR MIS and Reporting

- Prepare daily, weekly, and monthly HR reports as required.

- Maintain manpower, vacancy, recruitment, attendance, absenteeism, and attrition trackers.

- Monitor probation, confirmation, employee transfers, and other HR-related timelines.

- Submit accurate reports to the HR Manager within defined deadlines.

1. Multi-Location HR Coordination





- Coordinate HR activities across assigned branches and locations.

- Follow up with Branch Heads and Department Heads for manpower, attendance, documentation, and employee-related matters.

- Ensure uniform implementation of HR policies and processes across locations.

- Conduct periodic reviews of pending HR activities and ensure timely closure.

1. General HR Administration

- Coordinate employee ID cards, uniforms, access requirements, and other HR-related administrative activities.

- Maintain records of employee assets and coordinate with IT and Administration for issuance and return.

- Support HR initiatives, policy communication, and process improvement activities.

- Perform additional HR responsibilities assigned by the HR Manager from time to time.

Key Expectation: Demonstrate ownership, accountability, accuracy, confidentiality, and timely execution of all assigned HR activities while ensuring compliance with company policies and procedures.

Preferred Candidate Profile

- Graduate in HR, Business Administration, Commerce, or a related discipline. MBA / PGDM in HR will be an added advantage.

- 24 years of experience in HR operations, recruitment, and generalist HR activities.

- Experience in the automobile, automotive dealership, retail, or service industry will be preferred.

- Good knowledge of recruitment, onboarding, attendance management, payroll coordination, employee documentation, and HR MIS.

- Proficiency in MS Excel, Word, PowerPoint, and HRMS applications.

- Strong communication, interpersonal, coordination, and follow-up skills.

- Ability to manage multiple HR activities and coordinate with employees and department heads across locations.

- High level of ownership, accountability, attention to detail, and confidentiality.

- Proactive approach with the ability to work independently and complete assigned tasks within defined timelines.

- Willingness to travel to branch locations as required.

📌 Walk-in || Hr Executive And Recruiter (Coimbatore)
🏢 Trichur Sundaram Santhanam u0026 Family
📍 Coimbatore