(JD) Admin Executive

Job Title: Admin Executive

Department: Administration

Location: Pune

Experience: 2–5 Years

Employment Type: Full-Time

Job Summary

We are looking for a proactive and organized Admin Executive to manage the day-to-day administrative operations of the office. The ideal candidate should ensure smooth office functioning, coordinate with vendors, maintain office assets, and provide administrative support to different departments.

Key Responsibilities

- Manage daily office administration and ensure smooth office operations.
- Handle office maintenance, housekeeping, security, and facility management.
- Coordinate with vendors for office supplies, repairs, and AMC (Annual Maintenance Contracts).
- Maintain inventory of office stationery, pantry items, and other office assets.
- Process purchase requisitions and coordinate with the procurement team for office requirements.
- Arrange travel bookings, hotel accommodations, and transportation for employees and visitors.
- Manage courier services, incoming/outgoing mail, and document dispatch.
- Maintain records of office assets, agreements, invoices, and administrative documents.
- Support onboarding activities by arranging workstations, ID cards, and employee facilities.
- Coordinate meeting room bookings and arrange refreshments for meetings.
- Ensure compliance with office safety, cleanliness, and company policies.




- Assist HR and other departments with administrative support as required.

Required Skills

- Excellent communication and interpersonal skills.
- Strong organizational and time management abilities.
- Valuable negotiation and vendor management skills.
- Knowledge of facility management and office administration.
- Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Ability to handle multiple tasks and work under deadlines.
- Problem-solving and decision-making skills.
- Basic knowledge of budgeting and expense tracking.

Educational Qualification

- Bachelor's Degree in Business Administration, Commerce, Management, or any related field.
- Additional certification in Administration or Facility Management is an added advantage.

Preferred Experience

- 4–9 years of experience in office administration or facility management.
- Experience in handling vendors, office facilities, travel management, and inventory control.
- Experience in manufacturing, renewable energy, engineering, or corporate office environments will be preferred.

Key Competencies

- Office Administration
- Facility Management
- Vendor Coordination
- Inventory Management
- Travel & Accommodation Management
- Asset Management
- Documentation & Record Keeping
- Budget Monitoring
- Billing

📌 Walk-in || Administration Executive (Pune)
🏢 Powercon Ventures India
📍 Pune