Job Description: Executive Secretary to the Founder, CEO

Position Overview:

We are seeking an efficient and detail-oriented Secretary to provide comprehensive administrative and organizational support to the Founder, CEO. The role involves handling sensitive information, coordinating high-level meetings, and ensuring the smooth operation of the FOUNDER, CEO’s office.

Key Responsibilities:

• Administrative Support to the Founder, CEO:

o Manage the FOUNDER, CEO’s calendar, schedule meetings, and ensure timely follow-ups.

o Handle correspondence, including emails, letters, and phone calls, with utmost professionalism and confidentiality.

o Prepare, proofread, and format presentations, reports, and documents.

• Meeting and Event Coordination:

o Organize and coordinate meetings, including drafting agendas, taking minutes, and circulating them.

o Liaise with internal departments

o Assist in planning corporate events, conferences, and other engagements as required.

Travel and Logistics Management:

o Arrange travel, accommodations, and itineraries for domestic and international trips.

o Handle visa processing and ensure all travel-related documentation is in place.

• Communication and Liaison:

o Act as the primary point of contact for the FOUNDER, CEO, ensuring smooth communication with internal and external parties.





o Filter and prioritize incoming information, ensuring the FOUNDER, CEO’s focus on critical matters.

• Office and Records Management:

o Maintain and organize the FOUNDER, CEO’s files, records, and documentation.

o Monitor and manage incoming and outgoing communications with accuracy.

o Handle confidential information with discretion and professionalism.

Strategic Support:

· Assist in tracking key projects, deadlines, and deliverables.

· Prepare PPTs on various ongoing projects

Qualifications and Skills:

• Bachelor’s degree in Business Administration/Secretarial Studies/or a related field.

• Proven experience as a Secretary, Executive Assistant, or similar role Exceptional organizational and multitasking abilities.

• Strong verbal and written communication skills.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

• Possess a high level of discretion, integrity, and professionalism in handling confidential matters.

• Ability to work under pressure in a fast-paced setting.

Desirable Attributes:

• Knowledge of AI Tools will be preferred.

• Knowledge of Social media platforms

• Proficiency in business communication and etiquette.

Reports to:

The Founder, CEO

📌 Executive Secretary To The Founder, CEO (Mumbai)
🏢 Globalone Enterprises
📍 Mumbai