1. Job Summary

The US Corporate Law Associate is responsible for supporting the formation, registration, maintenance, and regulatory compliance of various business entities in the United States, including Limited Liability Companies (LLCs), C Corporations, S Corporations, General Partnerships, and Limited Partnerships. The role involves preparing and reviewing incorporation documents, operating agreements, bylaws, partnership agreements, corporate resolutions, annual reports, state registration filings, and other business-related legal documents.

The position also supports federal and state compliance requirements, registered agent coordination, EIN applications, corporate record maintenance, business amendments, foreign qualification, and entity dissolution.

The employee must ensure accurate documentation, timely filings, proper recordkeeping, and compliance with applicable US federal and state laws, under the supervision of authorized legal professionals wherever required.

1. Roles and Responsibilities

A. Business Entity Formation and Registration

- Assist in forming LLCs, C Corporations, S Corporations, General Partnerships, and Limited Partnerships.
- Conduct preliminary business name availability searches and name reservations.
- Prepare Articles of Organization for LLCs and Articles of Incorporation or Certificates of Incorporation for corporations.
- Prepare and submit formation documents to the appropriate Secretary of State or other designated state authority.
- Coordinate registered agent appointments and registered office details.
- Assist with EIN applications through the Internal Revenue Service (IRS).
- Support business registrations, licenses, and permits, as applicable.
- Prepare initial organizational documents and maintain formation records.
- Coordinate foreign qualification when a business operates in states other than its state of formation.

B. LLC Compliance and Documentation

- Prepare and maintain LLC Operating Agreements.
- Document ownership interests, member contributions, profit-sharing arrangements, and management structures.
- Prepare member and manager resolutions and written consents.
- Assist with changes in membership, management, ownership percentages, and business addresses.
- Prepare amendments to Articles of Organization and other state records.
- Monitor annual report, periodic report, franchise tax, and other applicable state filing deadlines.
- Maintain LLC registers, membership records, and company documentation.

C. C Corporation Compliance

- Prepare and maintain corporate bylaws and organizational resolutions.
- Assist with initial board of directors and shareholder meetings.
- Prepare board resolutions, shareholder resolutions, and written consents.
- Maintain stock ledgers, capitalization tables, and shareholder records.
- Assist in preparing stock issuance documents, stock transfer records, and share certificates, where applicable.
- Prepare annual meeting minutes and other corporate governance documentation.
- Coordinate amendments to Articles of Incorporation and registered corporate information.
- Track annual reports, franchise taxes, and other state-level corporate compliance requirements.

D. S Corporation Compliance

- Assist eligible corporations or LLCs in preparing documentation for S Corporation tax election.
- Coordinate preparation and submission of IRS Form 2553, subject to eligibility and authorization.
- Track election deadlines and maintain IRS acknowledgment records.
- Verify that relevant ownership and shareholder eligibility information is collected for review.
- Coordinate with tax professionals regarding shareholder eligibility,



ownership changes, and tax election implications.
- Maintain supporting corporate records and monitor applicable state-level S Corporation tax requirements.

E. Partnership Formation and Compliance

- Prepare and maintain General Partnership Agreements and Limited Partnership Agreements.
- Assist with formation filings for Limited Partnerships and other partnership entities where required by state law.
- Document partner contributions, ownership interests, profit-and-loss allocations, management responsibilities, and distributions.
- Prepare amendments, partner resolutions, and admission or withdrawal documentation.
- Assist with partner transfers, buyouts, changes in ownership, and partnership dissolution.
- Coordinate applicable state annual reports and tax registrations.
- Work with tax professionals on partnership-related federal and state filing requirements.

F. Corporate Agreements and Legal Documentation Prepare, maintain, and coordinate the review of the following documents:

- LLC Operating Agreements.
- Corporate Bylaws.
- Partnership and Limited Partnership Agreements.
- Shareholder Agreements.
- Buy-Sell Agreements.
- Stock Purchase and Share Transfer Agreements.
- Membership Interest Purchase and Transfer Agreements.
- Founder Agreements and Joint Venture Agreements.
- Non-Disclosure Agreements (NDAs).
- Confidentiality and Intellectual Property Assignment Agreements.
- Independent Contractor Agreements.
- Employment Agreements and Offer Letters.
- Consulting and Service Agreements.
- Business Purchase and Sale Agreements.
- Corporate resolutions, board minutes, and shareholder consents.
- Amendments, waivers, consents, and other corporate records.

Ensure documents are prepared using approved templates, business instructions, and applicable legal requirements. Escalate substantive legal drafting, complex negotiations, and legal interpretation to authorized US counsel. G. State-Level Filings and Regulatory Compliance

- Prepare and submit business formation and amendment documents to the relevant Secretary of State or designated agency.
- File annual reports, biennial reports, statements of information, and other periodic reports where required.
- Coordinate registered agent changes, principal office updates, and officer or director changes where filing is required.
- Assist with foreign entity registration and withdrawal filings.
- Track state franchise taxes, annual fees, and other entity maintenance obligations.
- Coordinate certificates of valuable standing, certificates of existence, and certified copies.
- Assist with reinstatement filings for entities that have been suspended, forfeited, or administratively dissolved.
- Maintain a compliance calendar for each entity and follow up on pending filings.

H. Federal Filings and IRS Coordination

- Assist with EIN applications and related IRS documentation.
- Coordinate preparation of S Corporation election documents using IRS Form 2553.
- Coordinate preparation of C Corporation tax-related documents, including Form 1120, and S Corporation documents, including Form 1120-S, through the tax team.
- Coordinate partnership tax return requirements, including Form 1065, through the tax team.
- Maintain IRS correspondence,



election acknowledgments, and supporting entity documentation.
- Assist with federal registrations and reporting obligations applicable to specific businesses.
- Track applicable federal deadlines and coordinate with tax, accounting, and legal teams.

I. Corporate Changes, Mergers, and Dissolution

- Assist with entity conversions, mergers, reorganizations, and ownership restructuring.
- Prepare supporting resolutions, consents, amendments, and transaction checklists.
- Coordinate business name changes, changes in registered agents, and address updates.
- Assist with dissolution, cancellation, and withdrawal filings.
- Coordinate final state compliance requirements and closure documentation.
- Maintain transaction records and ensure the corporate file is updated after each change.

J. Corporate Records and Compliance Management

- Maintain digital and physical corporate records for each client or entity.
- Organize formation certificates, operating agreements, bylaws, resolutions, tax elections, and filing confirmations.
- Maintain entity databases, compliance trackers, and deadline calendars.
- Monitor state filing status and identify missing or overdue documents.
- Follow up with clients for signatures, ownership details, addresses, and other required information.
- Maintain confidentiality and comply with internal document security policies.
- Provide periodic compliance status reports to management.

1. Key Skills and Competencies

- Knowledge of US business entity structures and corporate governance.
- Familiarity with LLCs, C Corporations, S Corporations, and partnerships.
- Knowledge of Secretary of State filing procedures across multiple US states.
- Understanding of IRS registrations, EIN applications, and tax election documentation.
- Ability to prepare and maintain corporate agreements and resolutions.
- Strong legal document review, drafting, and proofreading skills.
- Knowledge of corporate recordkeeping and compliance calendars.
- Good written English and professional email communication.
- Proficiency in Microsoft Word, Excel, PDF tools, and document management systems.
- Ability to manage multiple entities, clients, deadlines, and state-specific requirements.
- Strong attention to detail, confidentiality, and organizational skills.

1. Performance Indicators (KPIs)

- Accuracy and completeness of formation documents.
- Timely completion of state and federal filing support.
- Compliance deadline adherence.
- Accuracy of corporate records and entity databases.
- Turnaround time for document preparation.
- Number of filing rejections and errors.
- Timely follow-up on pending signatures and client information.
- Quality of document review and internal compliance reporting.

1. Qualifications

- Bachelor's degree in Law, Commerce, Business Administration, Accounting, or a related field.
- A legal qualification or relevant corporate compliance certification is an advantage, depending on the position.
- Experience with US corporate formation, corporate documentation, or entity compliance is preferred.
- Familiarity with US state filing portals and IRS forms is desirable.

1. Important Compliance Note

This position is intended for corporate legal operations and compliance support. Work must be performed within the employee's authorized scope. Legal advice, representation, and substantive legal services must be handled by appropriately authorized US legal professionals. Federal and state filing requirements vary by entity type, state, business activity, and applicable law. Pay: ₹10,000.00 - ₹36,000.00 per month

Work Location: In person

📌 US Corporate Law /Associate /Analyst/ specialist (Basaveshwar Nagar)
🏢 hra u0026
📍 Basaveshwar Nagar