Job Title: US Admin Associate – HR & Immigration Support.

Location: Vadodara, Gujarat

Shift: US Night Shift – 7:00 PM to 4:00 AM (IST)

Employment Type: Full-Time (Onsite)

About the Role

Pentangle Tech Services is looking for a detail-oriented and communication-focused US Admin Associate to support our US HR, employee administration, and immigration-related activities. The candidate will coordinate with employees, recruiters, HR teams, and immigration partners to ensure timely resolution of queries and accurate documentation.

Key Responsibilities

HR & Administrative Support:-

- Assist the US HR team with day-to-day employee administration and HR activities.
- Maintain and update employee records, documents, and HR trackers.
- Support onboarding, employee documentation, and offboarding activities.
- Follow up with employees regarding missing documents, forms, and required information.
- Handle employee queries through email and phone and ensure timely follow-up.
- Coordinate with US HR, Payroll, Recruitment, and Accounts teams as required.
- Maintain confidentiality of employee and company information.

Immigration Support:-
- Handle and coordinate immigration-related calls with employees and internal teams.




- Assist employees with basic immigration-related queries and direct complex matters to the appropriate immigration team.
- Coordinate documentation and follow-ups for visa, work authorization, and immigration processes.
- Track immigration cases, deadlines, documents, and status updates.
- Communicate with employees regarding required immigration documents and appointments.
- Maintain accurate immigration trackers and records.
- Coordinate with immigration attorneys/vendors when required and ensure timely follow-up.

General Administration

- Prepare reports, trackers, and status updates for management.
- Monitor pending HR and immigration requests and follow up until closure.
- Assist with audits and documentation requirements.
- Perform other administrative and HR-related duties assigned by management.

Required Skills

- Excellent verbal and written communication skills in English.
- Comfortable handling phone calls with US employees and professionals.
- Strong follow-up and coordination skills.
- Good knowledge of MS Excel/Google Sheets, Outlook, and other office tools.
- Robust attention to detail and documentation skills.
- Ability to handle confidential information professionally.
- Willingness to work US night shifts.
- Ability to multitask and manage multiple employee requests simultaneously.

📌 US Admin Associate – HR & Immigration Support (Vadodara)
🏢 Pentangle Tech Services | P5 Group
📍 Vadodara