: Tender Executive

Job Title: Tender Executive

Department: TENDER

Experience: 1–5 Years

Employment Type: Full-Time

Location: As per company requirements

Job Summary

We are looking for a detail-oriented and proactive Tender Executive to manage the complete tendering process, including identifying tender opportunities, preparing tender documents, submitting bids, coordinating with internal departments, and ensuring compliance with tender requirements and deadlines.

Key Responsibilities

- Identify and track tender opportunities through government portals, GeM, e-procurement portals, and private-sector platforms.
- Review tender documents, eligibility criteria, technical specifications, terms and conditions, and submission deadlines.
- Prepare and compile technical bids, commercial bids, quotations, and supporting documents.
- Coordinate with sales, finance, technical, legal, and other departments to obtain the necessary information and approvals.
- Prepare EMD (Earnest Money Deposit), tender fees, bank guarantees, and other required documentation.
- Upload and submit tenders online within the prescribed deadlines.
- Ensure accuracy and completeness of all tender documents and compliance with tender requirements.
- Maintain records of submitted tenders, bid status, quotations, and tender-related correspondence.
- Follow up on tender results, clarifications, negotiations, purchase orders, and work orders.
- Manage post-tender documentation and support contract execution and order processing.
- Monitor tender notifications, corrigenda, amendments,



and submission deadline changes.
- Maintain a database of tender opportunities, submissions, and outcomes.

Required Qualifications
- Graduate in any discipline; a degree or diploma in Business Administration, Commerce, or a related field is preferred.
- 1–5 years of experience in tendering, bidding, or proposal management is preferred.
- Knowledge of government and e-procurement portals, including GeM, where applicable.
- Proficiency in MS Excel, MS Word, PDF tools, and online document submission.
- Good written communication, coordination, and documentation skills.
- Solid attention to detail and the ability to meet strict deadlines.

Required Skills
- Tender documentation and bid preparation
- Government and private tender management
- Online tender submission and e-procurement
- Commercial quotation preparation
- Document verification and compliance
- Follow-up and coordination
- Time management and problem-solving
- Record keeping and reporting

Key Performance Indicators (KPIs)
- Timely submission of tenders
- Accuracy and completeness of bid documents
- Compliance with tender eligibility and technical requirements
- Number of relevant tenders identified and submitted
- Tender success and conversion rate
- Proper maintenance of tender records and follow-up activities

Reporting Structure The Tender Executive will report to the Tender Manager, Sales Manager, Commercial Manager, or Business Development Head, depending on the organization’s structure. Pay: ₹20,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Tender Executive (Sahibabad)
🏢 SYNDICATE INNOVATIONS INTERNATIONAL
📍 Sahibabad