(JD) – Tender Executive

Department: Tender / Sales Operations

Industry: Pharmaceutical

Job Location: Goregaon West, Mumbai

Experience: Relevant experience in handling government tenders, preferably in the pharmaceutical industry.

Job Summary

We are looking for a detail-oriented and result-driven Tender Executive with experience in managing government and institutional tenders, preferably within the pharmaceutical industry. The candidate will be responsible for identifying tender opportunities, preparing and submitting tender documents, coordinating with internal departments, and ensuring timely compliance with all tender requirements.

Key Responsibilities

- Identify, monitor, and evaluate tender opportunities from various government and institutional portals, including:
- Central Government and State Government departments.
- Indian Railways and associated organizations.
- Government e-Marketplace (GeM).
- Steel Authority of India Limited (SAIL).
- Government hospitals, medical colleges, healthcare institutions, PSUs, and other relevant government and institutional entities.
- Review tender documents, eligibility criteria, technical specifications, commercial terms, EMD requirements, and submission deadlines.
- Prepare, compile, verify, and submit tender documents, bids, quotations, and other required supporting documents within the prescribed timelines.
- Ensure compliance with tender-specific terms and conditions, technical specifications, statutory requirements, and applicable documentation standards.
- Coordinate with internal departments, including Sales, Finance, Accounts, Regulatory Affairs, Quality Assurance, and Logistics, to obtain the necessary documents and approvals.
- Manage online tender submissions through GeM and other government procurement portals.
- Track tender status, bid results, corrigenda, clarifications, and amendments, and maintain an updated tender database.
- Handle pre-bid queries, participate in tender-related correspondence,



and coordinate with government departments and institutional buyers as required.
- Assist in the preparation and submission of performance bank guarantees, earnest money deposits (EMD), security deposits, and other tender-related formalities, wherever applicable.
- Maintain proper records of submitted tenders, purchase orders, contracts, and related correspondence for audit and reference purposes.
- Ensure timely follow-up on tender outcomes, order execution, and other post-tender formalities.

Required Skills and Competencies
- Hands-on experience in handling government and institutional tenders, preferably in the pharmaceutical industry.
- Working knowledge of GeM, Indian Railways, Central and State Government tender portals, SAIL, and other relevant procurement platforms.
- Good command of written and verbal English communication, with the ability to prepare professional correspondence and documentation in accordance with corporate standards.
- Solid documentation, coordination, analytical, and organizational skills.
- Good working knowledge of MS Office, particularly Excel, Word, and PDF documentation tools.
- High attention to detail, deadline management, and the ability to handle multiple tenders simultaneously.
- A proactive, responsible, and compliance-oriented approach to work.

Educational Qualifications
- B. Pharma; or
- Graduate in Science; or
- Graduate in any discipline

Joining Requirement
- The candidate must be available to join within 15–20 days of selection or offer acceptance.

Preferred Candidate Profile Candidates with prior experience in pharmaceutical tendering, government procurement, institutional sales support, GeM operations, and documentation for government hospitals, PSUs, and other public-sector organizations will be preferred.

Interested candidates with relevant tendering experience and strong documentation and communication skills are encouraged to apply.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits

- Flexible schedule
- Provident Fund

Work Location: In person

📌 Tender Executive (Mumbai)
🏢 SAMARTH LIFE SCIENCES PRIVATE
📍 Mumbai