M-TRANS GROUP is looking for a detail-oriented and proactive Tender Executive to manage government tenders, GeM portal activities, and tender documentation. The candidate will be responsible for identifying suitable tender opportunities, preparing and submitting bids, coordinating with OEMs and internal departments, and ensuring timely compliance with tender requirements.

Our business includes IT and hardware products, professional displays, photocopiers, multifunction devices (MFDs), document scanners, digital signage, and other electronic equipment.

Key Responsibilities

- Search and identify relevant tenders on the GeM portal and other government e-procurement portals.
- Review tender documents, eligibility criteria, technical specifications, and commercial terms.
- Prepare and submit bids, quotations, and supporting documents within the stipulated deadlines.
- Handle GeM seller activities, including bid participation, product listings, and order-related coordination.
- Prepare technical and commercial bid documents as per tender requirements.
- Coordinate with OEMs, authorized distributors, and internal departments to obtain authorization letters, product datasheets, and other required documents.
- Maintain records of submitted tenders, bid status, deadlines, and results.
- Coordinate the preparation of EMD, tender fees, bank guarantees, and other required financial documents.
- Follow up on tender results,



purchase orders, delivery schedules, and payment-related documentation.
- Coordinate with the accounts, sales, service, and logistics teams for tender execution.
- Ensure compliance with tender conditions and submission requirements.
- Prepare daily and weekly tender activity reports.

Required Skills
- Good knowledge of GeM portal and government e-tendering procedures.
- Solid documentation, coordination, and follow-up skills.
- Good working knowledge of MS Excel, Word, and email.
- Ability to read and understand tender documents and technical specifications.
- Good communication and time-management skills.
- Ability to manage multiple tenders and meet strict deadlines.

Educational Qualification
- Any degree or diploma.
- Previous experience in tender preparation, GeM bid participation, or government procurement will be preferred.
- Freshers with relevant knowledge and a willingness to learn may also apply.

Preferred Candidate Profile Candidates with practical experience in GeM bid submission, government tenders, OEM authorization documentation, and IT hardware or electronic product tenders will have an added advantage.

Pay: ₹13,000.00 - ₹18,000.00 per month

Benefits

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Life insurance
- Paid sick time

Work Location: In person

📌 Tender Executive – GeM & Government Tenders (Ernakulam)
🏢 M-TRANS DIGITAL
📍 Ernakulam