Designation: Tender Executive / Tender Manager

Department: Tender

Job Purpose

Responsible for end-to-end tender management — identifying opportunities, preparing and submitting bids, ensuring compliance, and coordinating with technical, finance, and legal teams to maximize successful contract acquisition.

Key Responsibilities

1. Tender Identification & Tracking

- Track government (CPWD, PWD, MSEDCL, e-Procurement portals like GeM, CPPP) and private tenders relevant to the company's scope
- Maintain a tender tracker with deadlines, EMD, tender fee, and eligibility criteria

2. Documentation & Compliance

- Study tender documents (NIT, BOQ, technical/financial bid formats)
- Prepare and compile eligibility documents: company registration, GST, PAN, turnover certificates, work experience/completion certificates, ISO/quality certifications
- Ensure compliance with technical and commercial terms before submission

3. Bid Preparation

- Prepare technical bids (methodology, manpower, machinery, past experience)
- Coordinate with estimation/costing team for BOQ rate analysis and financial bid preparation
- Prepare EMD/Bid Security (DD, BG, or online payment)

4. Coordination

- Liaise with clients/consultants for pre-bid meetings and clarifications
- Coordinate internally with design, execution, finance, and legal teams for supporting documents
- Follow up on tender status, technical bid opening, and financial bid results

5.



Post-Award Process

- Assist in LOA/Work Order documentation and agreement/contract finalization
- Handle notarization, stamp duty, and agreement execution (as per project needs)
- Hand over tender file to project execution team with all terms & conditions

6. Record Keeping & Reporting

- Maintain digital and physical records of all submitted tenders (won/lost)
- Prepare MIS reports on tender participation, success ratio, and pending tenders
- Track renewal of registrations, licenses, and certificates needed for future tenders

Required Skills

- Knowledge of e-tendering portals (GeM, CPPP, state PWD portals)
- Proficiency in MS Office/Excel, AutoCAD (for BOQ/drawing reference if construction-related)
- Understanding of BOQ, rate analysis, and estimation basics
- Positive drafting and documentation skills
- Time management — tenders are deadline-driven

Qualifications

- Diploma/B.E. in Civil/Electrical Engineering (or relevant field) — or Commerce graduate with tender experience
- 2–5 years of experience in tendering/bid management (construction, infrastructure, or govt. projects preferred)

Key Result Areas (KRAs)

- Number of tenders submitted on time
- Tender success/win ratio
- Documentation accuracy and compliance
- Timely follow-up leading to work order conversion

Pay: From ₹40,000.00 per month

Work Location: In person

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