Task & Delegation Coordinator

Location: Sonipat, Haryana

Preferred Age: 40+ years

Employment Type: Full-time

About the Role

We are looking for a highly organized, mature, responsible and proactive professional to manage and track the delegation of tasks and follow-ups across multiple entrepreneurs, business leaders and stakeholders.

The core purpose of this role is to ensure that every task delegated by management is properly recorded, assigned, tracked, followed up on and closed within the required timeline.

This is a high follow-up and execution-oriented role. The ideal candidate should be comfortable continuously following up with people, maintaining records, identifying pending items and ensuring that commitments are completed.

Key Responsibilities

- Maintain a centralized Task / Delegation Tracker using Microsoft Excel and/or Google Sheets.
- Record all tasks delegated to different individuals, along with:
- Task description
- Person responsible
- Date assigned
- Due date
- Priority
- Current status
- Remarks / dependencies
- Track tasks on a daily basis and ensure that nothing falls through the cracks.
- Proactively follow up with respective individuals regarding pending and upcoming tasks.
- Send reminders and follow-ups through calls, WhatsApp, email or other communication channels.
- Escalate overdue or repeatedly delayed tasks to management.
- Maintain a transparent view of pending, completed, overdue and upcoming tasks.
- Provide regular daily/weekly updates on task status.
- Coordinate with multiple people simultaneously and ensure timely closure of delegated responsibilities.
- Potentially work with automated reminder systems to improve task tracking and follow-up.




- Maintain confidentiality regarding management discussions, business matters and delegated responsibilities.
- Continuously improve the task-tracking and follow-up system to make delegation more efficient.

Ideal Candidate Profile The ideal candidate should be:
- preferably 40+ years of age
- Mature, responsible and dependable
- Extremely organized and detail-oriented
- Very strong at follow-up
- Persistent and comfortable reminding people repeatedly until a task is completed
- Proactive rather than waiting for instructions
- Comfortable coordinating with senior professionals and entrepreneurs
- Good at maintaining records and documentation
- Strong in written and spoken English
- Proficient in Microsoft Office, particularly Excel
- Comfortable with Google Workspace / Google Sheets
- Able to independently manage multiple tasks and stakeholders
- Good communication and interpersonal skills
- Disciplined about deadlines and documentation

Experience

Candidates with previous experience in roles involving coordination, administration, executive support, task tracking, operations, office management, project coordination or follow-up will be preferred.

Particularly relevant backgrounds include candidates who have previously been responsible for:

- Following up with multiple teams or individuals




- Maintaining MIS / trackers
- Managing deadlines
- Coordinating between senior management and teams
- Ensuring execution of assigned tasks
- Maintaining daily/weekly reports
- Administrative or executive coordination

Location Requirement The candidate should preferably live in or around Sonipat and should be able to commute independently to the factory on a daily basis.

Candidates requiring company-provided transportation should not be the primary preference.

Key Success Metric The success of this role will ultimately be measured by one thing:

How effectively the candidate ensures that delegated tasks are completed on time and that no important follow-up is missed.

The person should become the central point of control for all delegated tasks and follow-ups, giving management confidence that every commitment is being tracked until closure.

Preferred Skills

Must Have

- Strong follow-up ability
- Excellent organizational skills
- Good English communication
- Microsoft Excel / Office proficiency
- Google Sheets / Google Workspace proficiency
- Ability to manage multiple stakeholders
- Strong sense of ownership
- Ability to work independently

Good to Have

- Experience working directly with senior management
- MIS/reporting experience
- Experience with task-management software
- Experience setting up or managing automated reminders
- Prior coordination/administrative experience in a manufacturing or business environment

Pay: ₹20,000.00 - ₹45,000.00 per month

Application Question(s)

- What's your Current ctc?
- What's your Expected ctc?
- What's your Notice Period?

Work Location: In person

📌 Task & Delegation Coordinator (Sonipat)
🏢 Realply Industries (P
📍 Sonipat