Key Responsibilities

1. Talent Acquisition & Pipeline Management

- Build and maintain ready talent pipelines for critical and recurring positions.

- Develop sourcing channels through job portals, LinkedIn, employee referrals, consultants, campus hiring and local recruitment drives.

- Create talent pools in advance for new store openings and business expansion.

- Maintain a database of pre-screened and suitable candidates.

1. Manpower Planning & Recruitment Coordination

- Coordinate with department heads to understand manpower requirements and prepare hiring plans.

- Track manpower requisitions, approvals, vacancies and budgeted headcount.

- Maintain an updated recruitment tracker for all open positions.

- Ensure recruitment priorities are aligned with business requirements.

1. Hiring TAT & Position Closure

- Ensure positions are closed within defined recruitment TAT.

- Monitor vacancy ageing and take proactive action on delayed positions.

- Coordinate interviews, candidate feedback, selection, offer release and joining.

- Follow up regularly with stakeholders to ensure timely closure of vacancies.

1. Quality Hiring & Candidate Assessment

- Ensure structured screening and selection using standard evaluation formats and assessments.

- Ensure hiring is aligned with approved JDs, role requirements and selection criteria.

- Assess candidates for skills, experience, role suitability and cultural fit.

- Focus on reducing early attrition through effective candidate selection.

1. Offer Management & Candidate Joining

- Conduct salary discussions and negotiations within approved salary structures and budgets.

- Coordinate offer preparation and release.

- Maintain regular engagement with selected candidates to minimise offer dropouts.

- Ensure smooth coordination between selection, documentation and joining.

1. Recruitment Documentation & Joining Formalities

- Manage recruitment documentation for selected candidates across stores, warehouses and corporate functions.





- Ensure offer and appointment letters contain accurate designation, grade, CTC structure and employment terms.

- Collect and verify required joining documents as per company policy.

- Coordinate background verification and reference checks.

- Ensure completion of joining forms, declarations, NDA and policy acknowledgements.

- Maintain complete and audit-ready physical and digital employee records.

- Track pending documents and ensure timely closure.

- Coordinate proper handover of completed documentation to HR Operations for onboarding and payroll.

1. Recruitment Cost & Consultant Management

- Optimise recruitment cost through effective utilisation of direct and agency sourcing.

- Manage recruitment consultants, job portals and other hiring partners.

- Monitor consultant performance, hiring results and ROI.

- Negotiate commercial terms and recruitment fees wherever applicable.

1. Employer Branding & Candidate Experience

- Strengthen the company's employer brand to attract quality retail, supply chain and corporate talent.

- Ensure qualified, timely and consistent communication with candidates throughout the recruitment process.

- Collect candidate and new-joiner feedback and identify areas for improvement.

- Promote a positive candidate experience from sourcing to joining.

1. Recruitment MIS & Reporting

- Prepare and share weekly and monthly recruitment MIS with management.

- Track vacancies, hiring TAT, source effectiveness, offer-to-joining ratio, ageing and recruitment cost.

- Maintain accurate and updated recruitment data in the ATS / recruitment tracker.

- Analyse recruitment trends and highlight key concerns and action areas to management.

1. Recruitment Team Management

- Lead, guide and monitor the recruitment team and regional recruiters.

- Allocate recruitment requirements and ensure proper follow-up on assigned vacancies.

- Monitor individual recruiter performance against hiring targets and TAT.

- Conduct regular reviews and provide guidance to improve recruitment productivity and closure rates.

📌 Talent Acquisition Manager (Panchkula)
🏢 Amartex
📍 Panchkula