Food & Beverage Store & Purchase Manager

Company: Voyage of Wellness (VOW)

Base Location: Artemis Hospital, Gurgaon

Scope: Store and purchase operations across all VOW sites

Reporting To: Operations Head

Employment Type: Full-time

Role Overview

Manage procurement, stores, vendor relationships, inventory, food costs, billing reconciliation and vendor payment coordination across all VOW sites. Ensure timely availability of quality materials at competitive prices while maintaining cost controls and audit-ready stores.

Key Responsibilities

- Rate Negotiation: Negotiate purchase rates, discounts, payment terms and delivery schedules. Maintain approved rate lists and review prices regularly.
- Market Visits & Sourcing: Conduct regular wholesale market and supplier visits to compare prices, assess quality and identify reliable alternative vendors.
- Vendor Management: Identify, evaluate and onboard vendors. Monitor quality, delivery performance and adherence to agreed terms; resolve supply and service concerns.
- Stock Ordering: Review site requirements, consumption and stock levels. Consolidate indents and place timely orders for food ingredients, beverages, packaging, cleaning materials and operational supplies.
- Receiving & Quality Checks: Verify deliveries against purchase orders for quantity, quality, approved rates and expiry. Coordinate returns, replacements and credit notes for rejected or short-supplied materials.
- Store & Inventory Control: Oversee receiving, storage and issuing across sites. Maintain accurate stock records, minimum and maximum stock levels, FIFO/FEFO practices and appropriate storage conditions.
- Food Cost Monitoring & Control:



Calculate site-wise food costs using opening stock, purchases, transfers and closing stock. Review food cost percentages and cost per meal against approved targets. Investigate variances and coordinate with Chefs and Unit Managers to control consumption, portions, wastage and ingredient costs.
- Billing Verification: Check vendor invoices against purchase orders, goods receipt records and approved rates. Resolve discrepancies and submit verified bills to Accounts.
- Reconciliations: Reconcile vendor statements, invoices, credit notes, payments and outstanding balances with Accounts. Conduct physical stock checks and investigate differences against system records.
- Vendor Payments: Prepare verified bills and payment schedules for approval. Coordinate timely payments with Accounts and follow up on pending dues.
- Multi-Site Oversight: Monitor store and purchase operations across all VOW sites through regular reviews and visits. Standardise procedures, resolve supply issues and coordinate approved inter-site stock transfers.
- Cost & Wastage Control: Identify savings through consolidated purchasing, improved vendor terms and efficient stock utilisation. Monitor expiry losses, excess inventory, pilferage and slow-moving stock.
- Team Supervision: Train and supervise store and purchase teams. Ensure accountability,



timely reporting and adherence to company SOPs.
- JCI & NABH Audit Readiness: Maintain stores in accordance with applicable JCI and NABH audit requirements and hospital policies. Ensure proper labelling, segregation, temperature monitoring, expiry checks, hygiene, pest control and material traceability. Maintain supporting records and close audit observations promptly.
- Documentation & Reporting: Maintain purchase orders, goods receipt notes, stock registers and vendor records. Submit regular reports on purchases, food costs, inventory, wastage, vendor performance and outstanding payments.

Candidate Requirements

- Graduate or diploma holder in Hospitality Management, Supply Chain, Commerce or a related field.
- Minimum 5 years of relevant experience in F&B; stores and procurement, preferably in hospitals, institutional catering or multi-site hospitality operations.
- Strong knowledge of food ingredients, wholesale markets, rate negotiation and vendor management.
- Experience in inventory control, food cost analysis, billing verification, reconciliation and payment coordination.
- Familiarity with hospital store practices and JCI/NABH audit preparation.
- Proficiency in MS Excel and inventory, ERP or procurement software.
- Strong negotiation, analytical, communication and team management skills.
- High standards of integrity and accountability.
- Willingness to travel for market visits and site reviews.

Pay: ₹30,000.00 - ₹50,000.00 per month

Perks

- Cell phone reimbursement
- Commuter assistance
- Flexible schedule
- Food provided
- Leave encashment
- Provident Fund

Work Location: In person

📌 Store & Purchase Manager (Gurugram)
🏢 Voyage of Wellness
📍 Gurugram