Department: Executive Office

Reports To: Managing Director

Industry: Ship Repair, Maintenance, and Naval Shipbuilding

Key Responsibilities

- Provide high-level administrative support to the MD, including managing calendars, scheduling meetings, and handling correspondence.
- Take dictation and transliterate accurately in shorthand and type skilled letters, memos, and reports.
- Organize and maintain confidential documents and files.
- Coordinate travel and accommodation arrangements, especially for shipyard visits or defense-related meetings.
- Follow up on pending matters with internal departments and external stakeholders.
- Prepare and compile presentations, proposals, and reports for Ministry of Defence and Navy officials.
- Handle all logistics and documentation required for meetings with naval authorities or shipyard teams.
- Maintain records of shipbuilding and repair projects, and prepare status summaries for MDs review.
- Serve as a point of contact between the MD and clients, shipyards, naval officers, vendors, and government officials.




- Assist in preparing minutes of meetings and ensure timely follow-ups and action tracking.
- Ensure confidentiality and discretion in handling sensitive company and defense-related matters.

Requirements

- Graduate in any discipline; preference given to candidates with secretarial training or shorthand certification.
- Proven experience (5+ years) as an Executive Assistant or Stenographer in a shipbuilding/defense/maritime company.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent command of written and spoken English.
- Ability to take dictation and transcribe quickly and accurately.
- Strong organizational and multitasking skills.
- Understanding of ship repair/building industry or dealings with Indian Navy is highly desirable.
- High level of integrity and professionalism.
- Prior experience dealing with Ministry of Defence or Indian Navy contracts.
- Familiarity with shipyard operations and project documentation.

Preferred Qualifications Any Graduate/Any Post-Graduate

📌 Stenographer / Secretary To Managing Director (Andheri East)
🏢 Hu0026H Precision
📍 Andheri East